Executive Assistant

Executive Assistant

LOCATION: NEWARK, NJ

Hours are 9-5

Position Summary

This is a full-time, onsite role requiring five (5) days per week in the office. The position provides high-level administrative and operational support to the Director & CEO, ensuring the smooth and effective functioning of the executive office and related governance activities.

Working with Board of Trustees is a plus as is coming from non for profit

Key Responsibilities

• Manage the Director & CEO's calendar, meetings, travel, and daily schedule
• Provide comprehensive administrative support and help manage priorities
• Serve as the primary liaison with internal and external stakeholders
• Prepare correspondence, briefing materials, reports, and presentations
• Track projects, deadlines, and follow-up items
• Coordinate communication and logistics with the Board of Trustees
• Support preparation and logistics for board and committee meetings, including materials and notes
• Maintain organized records, files, and governance documentation
• Manage budgets, expenses, and reimbursement processing
• Support special projects and organizational initiatives
• Ensure confidentiality, professionalism, and discretion at all times
• Assist with office operations and process improvements as needed

Qualifications

• Bachelor's degree preferred
• Minimum 10 years of senior-level executive administrative or operations experience
• Strong experience supporting executive leadership and working with boards
• Excellent organizational, communication, and relationship-building skills
• High level of discretion and professionalism
• Ability to manage multiple priorities in a fast-paced environment
• Proficiency with office and collaboration technology
• Willingness to occasionally work evenings or weekends
• Interest in arts, science, or mission-driven organizations

Pay Details: $50.00 to $60.00 per week

Search managed by: Tracy Galarza

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply