Finance and Office Coordinator

Overview The Finance & Office Coordinator provides administrative, financial, and operational support to the Edmond Economic Development Authority (EEDA). This role is the backbone of day-to-day office administration — handling billing and basic bookkeeping, board and meeting preparation, document and records management, and general office coordination. The ideal candidate is detail-oriented, dependable, trustworthy with confidential information, and able to manage multiple priorities in a fast-paced environment. Key Responsibilities: Administrative & Office Support Serve as the first point of contact for visitors, phone calls, and general inquiries. Coordinate meetings, schedules, and travel arrangements for the Executive Director. Maintain organized office files (digital and physical) and manage document retention. Manage office supplies, vendor relationships, and service contracts. Assist with onboarding and personnel file maintenance. Handle confidential information with professionalism and discretion. Board & Meeting Preparation Prepare and distribute board packets, agendas, and minutes in compliance with the Oklahoma Open Meeting Act. Assist with planning and coordination of board and committee meetings. Ensure timely communication and distribution of materials to board members. Support compliance with public meeting requirements and documentation standards. Process accounts payable and receivable; prepare and send invoices as needed. Coordinate deposits and maintain entries in QuickBooks Online. Track expenses and assist with monthly financial reporting and summaries. Maintain accurate financial records and support basic accounting processes. Event Coordination Support planning and execution of EEDA events (typically 1–2 annually). Manage logistics including invitations, catering, venue setup, registration, and on-site coordination. Collaborate with vendors, partners, and staff to ensure events reflect EEDA's professional standards. General Operational Support Perform other duties and responsibilities assigned to support the mission and goals of the EEDA. Preferred Qualifications 3+ years of experience in administrative, operations, or bookkeeping roles. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Working knowledge of QuickBooks Online or comparable accounting software. Strong attention to detail with excellent organizational, communication, and time-management skills. Knowledge of basic accounting principles and payroll coordination. Familiarity with Oklahoma's Open Meeting Act and public meeting procedures is a plus. Experience in a public trust, municipal, or nonprofit setting preferred. Interest in economic development and a desire to contribute to initiatives that support business growth and strengthen the local community. Compensation Commensurate with experience. The Edmond Economic Development Authority is an Equal Opportunity Employer. #J-18808-Ljbffr