Administrative Assistant
$23 - $30 per hourCrawford Thomas Recruiting
Administrative Assistant Compensation: $23/hr-$30/hr
Location: New York, NY (Fully Onsite) Position Overview Our client is seeking a professional, organized, and personable Administrative Assistant to support daily office operations and serve as a key point of contact for employees, visitors, customers, and leadership. This role requires someone who thrives in a fast-paced environment, enjoys multitasking, and takes pride in creating a positive and efficient workplace experience. The ideal candidate is proactive, detail-oriented, and comfortable supporting multiple departments while working closely with executive leadership. Key Responsibilities Office Administration
Location: New York, NY (Fully Onsite) Position Overview Our client is seeking a professional, organized, and personable Administrative Assistant to support daily office operations and serve as a key point of contact for employees, visitors, customers, and leadership. This role requires someone who thrives in a fast-paced environment, enjoys multitasking, and takes pride in creating a positive and efficient workplace experience. The ideal candidate is proactive, detail-oriented, and comfortable supporting multiple departments while working closely with executive leadership. Key Responsibilities Office Administration
- Answer and direct incoming phone calls.
- Greet visitors and maintain a welcoming office environment.
- Schedule appointments and maintain calendars.
- Schedule and coordinate meetings and conference room arrangements.
- Coordinate inbound and outbound office calls, mail, and shipments.
- Collate and distribute incoming mail.
- Prepare and distribute communications, including emails, memos, invoices, reports, and correspondence.
- Write and edit business communications, letters, reports, and documents.
- Create and maintain organized filing systems, both electronic and physical.
- Coordinate and organize day-to-day office activities.
- Monitor and maintain office supply inventory.
- Keep common areas stocked and organized, including office pantry supplies.
- Assist with office logistics and general administrative support.
- Provide administrative support to executive leadership, including the CEO.
- Assist with special projects and initiatives as assigned.
- Coordinate lunch orders and other executive support activities.
- Support HR with scheduling interviews, meetings, and transportation arrangements.
- Help facilitate communication between customers, technical support teams, and internal departments.
- Bachelor's degree in Business, Marketing, Communications, or a related field.
- 2+ years of experience in a client-facing role, preferably within a software or technology company.
- Strong communication and interpersonal skills.
- Ability to manage multiple priorities in a deadline-driven environment.
- Comfortable collaborating across multiple departments.
- Self-starter with excellent organizational skills and attention to detail.
- Strong multitasking and problem-solving abilities.
- Friendly, professional, and upbeat demeanor.
- Medical Insurance
- Dental Insurance
- Vision Insurance
- 401(k)
Vacancy posted 4 days ago
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