Executive Assistant

Our promise to you: Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better. All the benefits and perks you need for you and your family: Benefits from Day One: Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance Paid Time Off from Day One 403-B Retirement Plan 4 Weeks 100% Paid Parental Leave Career Development Whole Person Well-being Resources Mental Health Resources and Support Pet Benefits Schedule: Full time Shift: Day (United States of America) Address: 1500 SW 1ST AVE City: OCALA State: Florida Postal Code: 34471 Job Description: Schedules meetings, prepares agendas, takes minutes, and distributes materials as necessary. Reviews and updates board manuals annually, overseeing Board of Director meetings and responsibilities. Distributes pre‑meeting information and completes minutes within two business days for review. Facilitates written communication by grasping facts from verbal, outline, or note form, performing necessary research, and ensuring document accuracy. Establishes office policies and standards, organizing office operations and procedures. Supports administrative office staff by providing guidance and training. Controls correspondences, reviews, and approves supply requisitions, and coordinates with other agencies and organizations. Updates organizational memberships and maintains office equipment. Ensures filing systems are maintained and up to date, defining procedures for record retention and ensuring file security. Plans and implements office systems, layout, and equipment procurement, maintaining and replenishing inventory. Anticipates needed supplies and performs other related duties as required. Other duties as assigned. Knowledge, Skills, and Abilities: Additional coursework in computers, business, and accounting required. Proficiency in Microsoft Office Products (Excel, Word, Outlook, PowerPoint) and familiarity with AS400, Access, and Publisher. Must possess excellent written, oral, and computer skills in addition to good communication skills, including the ability to read, write, and speak conversational English effectively. The incumbent must demonstrate excellent interpersonal skills, effective team‑building skills, analytical and problem‑solving skills, attention to detail and a high level of accuracy, very effective organizational skills, and the ability to manage time efficiently. Ability to work independently or in a team environment, display professional interactions with all levels of internal and external customers, and deal with data that is of a sensitive and confidential nature. Able to take initiative to solve issues, proactively prepare for upcoming events, adapt to new situations and responsibilities, and demonstrate creativity and latitude in problem‑solving. Experience in a health‑related field, including strong ability to take minutes, compose letters, transcribe dictation, and use standard office equipment and operation of a personal computer is preferred. Working knowledge of medical terminology is helpful. Preferred licensure as a notary public and knowledge of additional languages. Understanding of regulatory guidelines (e.g., TJC, AOA) is required, indicating an ability to interface with multiple departments and utilize information technology and systems to extract and collate clinical and business information. Education: Associate [Preferred] Field of Study: in hospitality, business, or nutrition Work Experience: 5+ experience [Required] Additional Information: N/A Licenses and Certifications: National Notary Association Notary Public (NNANP) [Preferred] Physical Requirements: (Please click the link below to view work requirements) Physical Requirements - Pay Range: $54,680.66 - $101,717.57 Background Screening Requirement (Florida Law) Certain positions are subject to Florida Level 2 background screening, including fingerprinting, as required by state law. Applicants may review general information about Florida’s background screening requirements at the Florida Care Provider Background Screening Clearinghouse: This facility is an equal opportunity employer and complies with federal, state and local anti‑discrimination laws, regulations and ordinances. #J-18808-Ljbffr