Executive Assistant to Chief Executive Officer

Job Description

Exciting opportunity to join a strong company based here in Miami. This role will provide executive support to a team of finance professionals.

Responsibilities:

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• Provide administrative support to the CEO/C-Suite in a variety of capacities, including telephone coverage, photocopying, mail handling, monitoring/responding to email, file maintenance, and assist with completion of specially assigned projects.
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• Extensive coordinating and scheduling of meetings with staff. Coordination includes calendars, reserving conference rooms/ordering catering if required, setting up conference calls, and video conference calls as needed.
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• Coordinate extensive international travel
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• Answer, screen and direct incoming telephone calls and email to proper areas for handling.
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• Coordinate executives’ schedules and executive logistics such as managing the calendar, phone calls, public appearances, travel arrangements, filing, and other scheduling as required by the CEO.
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• Must be professional and courteous with all internal and external visitors.
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• Manage travel for the team and booking trips
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• Comfortable working at a fast pace, in a proactive manner. Anticipate logistical issues on behalf of the CEO.
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• Proven ability to maintain and preserve confidentiality.
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• Perform general administrative and other duties as assigned.
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Requirements:

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• Bachelors degree highly preferred
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• 5+ years of executive support
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• Excellent communication
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