Administrative Assistant

Job Description

Job Description

Description

Provides assistance and support to Project Management teams where appropriate. Coordinate meetings, prepare invoices, prepare reports, and collect information to help the PM.

Essential Functions

• Perform a variety of administrative support tasks.
• Data entry of weekly payroll using a combination of manual time sheets and automated data in an accurate and timely manner.
• Match, code, enter and prepare daily work tickets, material invoices, receipts and delivery tickets and input data in system and project specific invoices.
• Initiate follow up on any delinquent items.
• Assist the Project Management Teams in various month end tasks.
• Assist in preparing instructions and coordinate bidding process.
• Implement assigned duties with an exceptional level of accuracy, timeliness and cost effectiveness.
• Become familiar with each estimate to fully support its integrity.
• Prepare subcontracts, purchase orders, and change order requests to be reviewed by the Project Managers.
• Review the subcontract pre-billing worksheet, monthly progress payment request, and monitor payment receipts and disbursements.
• Complete assigned internal projects on time.
• Complies with company safety standards defined in the Safety Manual and follows appropriate protocol for reporting incidents timely to supervisor on duty or Safety Director.
• Communicates regularly with team members to ensure work is completed timely.
• Adhere to OSHA and MOSHA safety standards
• Other duties as assigned.

Knowledge, Skills, and Abilities

• Possess a deep analytical understanding and problem-solving skills.
• Excellent verbal and written communication skills.
• Competent computer skills including proficient use of Word, Excel, Google Docs.
• Skilled in rapid and extremely accurate data entry.
• A keen eye to details and good decision-making skills.
• Take direction from management.
• Ability to build and maintain effective and professional working relationships with our workforce, project managers, Owners, architects, engineers, subcontractors, clients and/or suppliers.
• Excellent organizational skills.
• Possess a strong work ethic, and a high level of integrity.
• Be self-motivated, and able to collaborate effectively in a team environment.
• Ability to follow directions and meet deadlines.

Education, Training, and Experience

• Bachelor’s or Associates degree in Accounting or equivalent work experience demonstrating progressive position related responsibilities in the construction industry.

Work Context

• Requires good manual dexterity (hand, hand with arm, two hands) and multi-limb coordination.
• Must be able to sit or stand for long periods of time.
• Required to regularly talk, hear, and communicate with others.
• Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus.
• This is a full-time, permanent position. Work hours may vary but are typically Monday thru Friday, 8 AM – 4:30 PM.
• Normal work hazards associated with construction environment

Special Requirements

Must possess or be able to obtain a valid and appropriate state driver’s license prior to employment.

All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

This job description in no way states or implies that all positions within this class perform all of the duties listed, nor does it necessarily list all possible duties that may be assigned. Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor.

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty proficiently.

The company is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable.

This document does not create an employment contract, implied or otherwise, other than an “at-will” employment relationship.

ABOUT BRAWNER BUILDERS:
Brawner Builders, Inc was founded in 1980 and built on the principles of honesty, integrity, safety, service, and diversity. Brawner Builders has been involved in Building Renovations, new construction of offices, shopping centers, heavy industrial plants, academic institutions, road, and bridges. Brawner Builders is prepared for any challenge and will continue to set the standard of excellence in the construction field. Brawner Builders is a general contractor with our own forces and equipment. We are diversified in horizontal and vertical construction. We are capable of handling emergencies if needed in addition to being on-call contract experts. Closely partnering with our clients and employees and forming a strong working relationship enables us to communicate effectively and address the needs of each project. We attribute the success of long-lasting relationships with our clients and employees to the fact that we have built the foundations of our company on the tenets of integrity, service, and excellence.

WHAT WE DO
Our company is home to a broad set of very talented individuals that bring many years of construction experience to the plate. As a result of the diversity of service that our organization provides, we can provide a very stable and growing environment for our team. Our client list is extensive and growing. We have completed hundreds of projects at the University of Maryland affiliated campuses, the United States Naval Academy, K-12 facilities, and major infrastructure projects throughout the region.

Brawner Builders is active across many acquisition platforms. Our teams emphasize our philosophy into every Brawner Builders project through a combination of technical field procedures and ongoing training programs. Our personnel utilize the latest IT gear to work collaboratively with owners to resolve issues as quickly as possible. We pride ourselves in being involved in communities that we work in. We encourage all of our employees to participate in opportunities that allow for volunteering and offering services back to our communities. At Brawner, an employee’s pursuit of excellence through education is very much encouraged and supported.

BRAWNER BUILDER'S COMMITMENT TO SAFETY
Safety is always the top priority at Brawner Builders. Safety is a value that is fundamental to our culture. We continuously train our staff with the latest safety techniques and procedures. Our rigorous and disciplined approach to safety has helped us achieve great results and receive many awards.

Company Description

ABOUT BRAWNER BUILDERS:\r\nBrawner Builders, Inc was founded in 1980 and built on the principles of honesty, integrity, safety, service, and diversity. Brawner Builders has been involved in Building Renovations, new construction of offices, shopping centers, heavy industrial plants, academic institutions, road, and bridges. Brawner Builders is prepared for any challenge and will continue to set the standard of excellence in the construction field. Brawner Builders is a general contractor with our own forces and equipment. We are diversified in horizontal and vertical construction. We are capable of handling emergencies if needed in addition to being on-call contract experts. Closely partnering with our clients and employees and forming a strong working relationship enables us to communicate effectively and address the needs of each project. We attribute the success of long-lasting relationships with our clients and employees to the fact that we have built the foundations of our company on the tenets of integrity, service, and excellence.\r\n\r\nWHAT WE DO\r\nOur company is home to a broad set of very talented individuals that bring many years of construction experience to the plate. As a result of the diversity of service that our organization provides, we can provide a very stable and growing environment for our team. Our client list is extensive and growing. We have completed hundreds of projects at the University of Maryland affiliated campuses, the United States Naval Academy, K-12 facilities, and major infrastructure projects throughout the region.\r\n\r\nBrawner Builders is active across many acquisition platforms. Our teams emphasize our philosophy into every Brawner Builders project through a combination of technical field procedures and ongoing training programs. Our personnel utilize the latest IT gear to work collaboratively with owners to resolve issues as quickly as possible. We pride ourselves in being involved in communities that we work in. We encourage all of our employees to participate in opportunities that allow for volunteering and offering services back to our communities. At Brawner, an employee’s pursuit of excellence through education is very much encouraged and supported.\r\n\r\nBRAWNER BUILDER'S COMMITMENT TO SAFETY\r\nSafety is always the top priority at Brawner Builders. Safety is a value that is fundamental to our culture. We continuously train our staff with the latest safety techniques and procedures. Our rigorous and disciplined approach to safety has helped us achieve great results and receive many awards.