Accounting Clerk

Job Description

Job Description

We are looking for a detail-oriented Accounting Clerk to support daily financial operations for a contract opportunity based near Mahwah, New Jersey. This role is ideal for someone who enjoys keeping records organized, entering information with precision, and working across teams to maintain smooth accounting workflows. The position offers a blend of transactional accounting and administrative support, with responsibilities spanning payables, receivables, payroll assistance, and document management.

Responsibilities:

• Process incoming invoices and related documents by scanning, recording, and maintaining accurate entries in the accounting system.

• Support payment activities for vendors by helping prepare disbursements, maintaining supplier records, and updating account details when needed.

• Assist with payroll data administration by entering employee hours, job assignments, and cost coding information with accuracy.

• Partner with colleagues in departments such as purchasing and project management to address billing questions and resolve accounting discrepancies.

• Contribute to accounts receivable activities by helping track outstanding balances and contacting customers for collections when assigned.

• Manage incoming and outgoing accounting correspondence, including sorting mail and preparing stamped outbound items.

• Perform additional accounting support tasks such as reconciling company card transactions and entering employee expense documentation.

• Provide administrative assistance to the Accounting Supervisor through reporting, data review, scanning, electronic filing, and other departmental support tasks.

• Collaborate with other accounting team members to ensure coverage across functions and assist with miscellaneous finance-related duties as needed.

• Experience supporting accounts payable and accounts receivable processes in an accounting or finance environment.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Background in invoice handling, document processing, and financial record maintenance.
• Ability to work effectively with internal teams to resolve accounting questions and follow up on outstanding items.
• Familiarity with payroll-related data entry, including time reporting, job numbers, or cost codes.
• Comfortable managing multiple administrative and accounting tasks in a deadline-driven setting.
• Proficiency with accounting software and general office tools used for reporting, scanning, and electronic filing.