Administrative Assistant - Front Desk

Join Team Royal!At Royal Electric Company we provide expert electrical design, construction, and service with builders, contractors and facility owners who value relationships, trust, expertise, and a commitment to each other towards achieving exceptional results. We believe in transforming the culture of construction, creating a space where everyone feels they belong. We are proud to support initiatives like "Breaking Barriers," showcasing the incredible contributions of women in our industry. Breaking Barriers: Women At Work Episode 1We are able to sustain this through our linking values of expertise, collaboration, integrity, passion, and loyalty. These values support our core purpose; to build great relationships, one project at a time!We believe in taking care of our team. From comprehensive wellness programs to continuous learning opportunities, we invest in your growth and well-being.We have a current opening for an Administrative Assistant at our corporate office in Dallas, TX.Manage Front DeskAnswer phones and transfer callers to the appropriate Royal employee.Greet visitors and direct them to the correct personnel while following safety protocol.Date stamp all general correspondence and distribute mail to appropriate employees.Prepare outgoing packages for UPS, FedEx, etc. Assist with calling for pick up or tracking packages as needed.Maintain an adequate inventory of office and shipping supplies (shipping materials for FedEx, printer ink, pens, markers, highlighters, notepads, printer paper, post-its)Keep the lobby and office supply closet organized and clean.Follow the Front Desk Checklist to complete at the beginning and end of each day.Provide Talent SupportAssist in coordination and notification for interview arrivalsInitial point of contact for in-office onboarding support; desk set-up; orientation training presentation, logistics support, etc.Securely maintain electronic devices (fully charged) to be used for onboardingSecurely maintain drug testing suppliesProvide Building Maintenance SupportCoordinate maintenance and repair needs with the property manager, submitting work orders as required and ensuring timely resolution of all issuesPrepare conference rooms for meetings and ensure they are kept tidy and stocked with water, pens, tissue, etc.Ensure copy machines are stocked with paper and toner. Make calls for service if needed.Manage supplies and snacks for all offices, job site trailers, and yardRe-stock break rooms with suppliesEnsure areas are clean and coffee pots are emptied at the end of the dayClerical SupportOrder and facilitate lunch for team trainings, meetings. Ensure clean up after lunch is complete.Maintain vendor, mail distribution and call flow charts are updated every 3 months.Communicate and distribute updates to daily job bid list to Front Desk Coverage team.Complete misc. projects as assigned.