OFFICE ASSISTANT

Job Requisition ID: 56449 Opening Date: 05/28/2026 Closing Date: 06/11/2026 Agency: Illinois Prisoner Review Board Class Title: OFFICE ASSISTANT - 30010 Skill Option: Keyboarding Bilingual Option: None Salary: Anticipated Starting Salary (Effective 7/1/26) $3,935 monthly; Full Range $3,935- 5,051 monthly Job Type: Salaried Category: Full Time County: Sangamon Number of Vacancies: 1 Bargaining Unit Code: RC014 Clerical Employees, AFSCME Merit Comp Code:

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.


All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Position Overview:

The Illinois Prisoner Review Board is seeking to hire a motivated, self-starting Office Assistant for our Victim & Witness Services Unit. This Office Assistant will be an instrumental position within the Unit, responsible for the agency's file retention and scanning process to ensure documents are digitized and stored properly. It is also a position that will be working directly with victims of crime and ensuring proper notifications are sent timely. This position will be responsible for communicate effectively, demonstrate professionalism and sensitivity. The ideal candidate will be able to work well with the public, other staff, Board Members, and Senior Management and be comfortable with written and verbal communication. We invite qualified candidates who are interested in public safety, and victim services to apply.


The Prisoner Review Board offers a robust benefit package including:

• Monday-Friday schedule

• Health, life, vision, and dental insurance

• Paid Parental leave

• Pension Plan

• Deferred Compensation, and other pre-tax benefit programs

• Employees earn (12) paid sick days annually

• (10-25) paid vacation days (based on years of service)

• Employees earn (3) paid personal days (pro-rated based on start date)

• (13-14) paid state holidays annually

Work hours and schedule will be mutually agreed upon by supervisor during the onboarding process.


Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something bigger-something that touches the lives of every person who calls Illinois home.


No matter what state career you're looking for, we offer jobs that fit your life and your schedule-flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.


Essential Functions

• Responds to verbal and written inquiries from victims, complaining witnesses, and county victim advocate units regarding parole, discharge information, or documentation for individuals in custody within the Illinois Department of Corrections (IDOC) or Illinois Department of Juvenile Justice.

• Manages and maintains document scanning, microfilm and electronic filing.

• Coordinates Document Retention and Disposal.

• Participates in Stakeholder Meetings.

• Performs Data Maintenance and Cleanup.

• Performs other duties as assigned or required which are reasonable within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to high school.

• Requires one year of related office experience.
• Requires the ability to keyboard accurately at 35 wpm.

Preferred Qualifications

• Prefers basic computer skills.

• Prefers working knowledge of office practices, procedures, and programs.

• Prefers good grammar, spelling and punctuation skills.

• Prefers the ability to maintain files.

• Prefers the ability to follow oral and/or written instructions.

Conditions of Employment

• Requires completion of a background check and self-disclosure of criminal history.

• This position is considered light work as defined by the U.S. Department of Labor (20 CFR 404.1567(b)). Light work involves lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds. This job may require a good deal of walking or standing, or involves sitting most of the time with some pushing and pulling of arm or leg controls.

• This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings.

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.


About the Agency

The Illinois Prisoner Review Board's mission is to function under statutory authority as a quasi-judicial body with a primary focus on public safety. It further acts as a checks and balances on other state and local institutions. The Board imposes release conditions for incarcerated individuals who are exiting penal facilities, revokes and restores good conduct credits from inmates and conducts hearings to determine whether parolees have violated conditions of parole. The Board also notifies victims and their families when an inmate is about to be released from custody. Finally, the Board makes confidential recommendations to the Governor relative to clemency petitions.


Work Hours: Monday - Friday 8:30am-5:00pm
Headquarter Location: 1001 N Walnut St, Springfield, Illinois, 62702
Work County: Sangamon
Agency Contact: Krista Kincaid
Email: View email address on click.appcast.io
Posting Group: Office & Administrative Support

This position [DOES NOT] contain "Specialized Skills" (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the "Apply" button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.


State employees should sign in to the career portal for State of Illinois employees - a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.


Non-State employees should log in on the using the "View Profile" link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com - click "Application Procedures" in the footer of every page of the website.

The main form of communication will be through email. Please check your "junk mail", "spam", or "other" folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• View email address on click.appcast.io
• View email address on click.appcast.io