Administrative Assistant

divh2Administrative Assistant To The Special Assistant And Advisor For The Speaker/h2pAs a senior-level assistant to the Special Assistant and Advisor for the Speaker, the Administrative Assistant will support critical administrative operations for the Office of the Speaker. This role will be responsible for assisting with scheduling, logistics, research, data management, and a variety of other duties as assigned. This role will also be heavily involved in organizing events and activities on behalf of the Office of the Speaker. This individual is expected to assist in executing the day-to-day operations of the Springfield Leadership Office./ppEssential Functions:/pulliProvide administrative secretarial support to the Special Assistant and Advisor;/liliMaintain and manage the Special Assistant and Advisors schedule;/liliManage a regular list of meeting requests for the Special Assistant and Advisor to be reviewed and approved by the Chief of Staff;/liliPrepare travel documents and manage reimbursements;/liliPrepare briefings for meetings and events as requested;/liliServe as the main point of contact for the Special Assistant and Advisor;/liliFilter all messages/meeting requests to Special Assistant and Advisor;/liliHandle confidential information;/liliReceive, screen, and route correspondence and telephone calls for the Special Assistant and Advisor;/liliProfessionally greeting constituents and visitors;/liliAssist in managing and planning events;/liliManage and regularly maintain large spreadsheets with highly detailed information;/liliProduce comprehensive data reports as requested;/liliStay up-to-date and collect information on agency and department programs;/liliDevelop and maintain Google Forms as requested, including the committee substitute letter request form./liliCompile and accurately summarize many reports into one report;/liliParticipate in continuous professional development;/liliOther duties as assigned./li/ulpRequired Qualifications:/pulliHigh school diploma required;/liliSome college or bachelors degree preferred;/lili2 years prior experience in a receptionist or office assistant role;/lili2 years prior experience with the Illinois General Assembly strongly preferred;/liliVery strong proficiency in Google Suite, Microsoft Word, and Excel; and/liliExcellent verbal and written communication skills./li/ulpCompensation and Benefits:/pulli$50,000 minimum annual salary;/liliHealth, dental, vision, prescription, behavioral health, and life insurance; for details, visit State Insurance Program/liliParticipation in State Employees Retirement System;/liliOptional participation in health savings account and deferred compensation programs; and/liliCompetitive vacation, sick, and personal time./li/ulpWork Environment:/pulliWork is performed primarily in the Illinois State Capitol Building Complex in Springfield, Illinois, which is open to the public. Security for the complex is provided by the Illinois Secretary of State Police./liliThe working environment can be noisy, and the building can be congested with constituents, lobbyists, tour groups, and demonstrators./liliThe person in this position needs to be able to remain in a stationary position for extended periods of time, as well as to move about inside the capitol building and grounds as necessary./liliThe person in this position may be required to move equipment and boxes weighing over 20 pounds./liliThe person in this position constantly operates a computer and other office productivity machinery./liliThe person in this position frequently communicates with staff, members, lobbyists, and members of the public, and must be able to exchange accurate information in these situations./liliLeadership Assistants are expected to work session hours. Typical work hours are 8:30 am to 4:30 pm. Hours are subject to change. Occasional weekends may be required./li/ulpThe Office of the Speaker of the Illinois House of Representatives is an equal opportunity employer and prohibits discrimination based on race, color, religion, gender, age, military discharge, national origin, ancestry, ethnicity, disability, sexual orientation, marital status, pregnancy, or any other characteristic protected by federal or state laws./p/div