Administrative Assistant

Title: Receptionist/Administrative Coordinator

Duration: 3-6 months

Compensation: $34-$36/hr

Location New York, NY - onsite

Position Overview

We are seeking a polished and professional Receptionist / Administrative Coordinator to serve as the first point of contact for visitors, clients, and employees. This individual will play a key role in creating a welcoming environment while supporting daily office operations, administrative functions, and workplace coordination activities.

Key Responsibilities

Client & Visitor Experience

• Welcome visitors and guests with professionalism and exceptional customer service.
• Manage visitor registration and office access procedures in accordance with company policies.
• Prepare meeting spaces and ensure rooms are organized, clean, and ready for use.

Front Desk Operations

• Answer and direct incoming phone calls in a courteous and efficient manner.
• Monitor and manage a shared reception email inbox, responding to general inquiries as appropriate.
• Coordinate incoming and outgoing mail, deliveries, and courier services.

Administrative Support

• Assist with scheduling meetings, coordinating calendars, and managing conference room reservations.
• Provide administrative support to various teams and leaders as needed.
• Maintain office supplies and ensure common areas remain organized and stocked.
• Prepare documents, presentations, reports, and other materials upon request.

Office Operations & Coordination

• Serve as a liaison with external vendors and facility partners regarding office-related needs.
• Help ensure meeting room technology and equipment are operational and ready for use.
• Support coordination of internal meetings, events, training sessions, and other workplace activities.

Qualifications

• Previous experience in a receptionist, front desk, office coordinator, administrative assistant, or similar role.
• Excellent verbal and written communication skills.
• Strong customer service orientation and ability to handle sensitive information with discretion.
• Highly organized with strong attention to detail and the ability to manage multiple priorities.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and Teams.
• Comfortable working with office technology and business systems.
• Professional demeanor, appearance, and interpersonal skills.

Key Attributes

• Friendly, polished, and approachable.
• Calm and adaptable in a fast-paced environment.
• Resourceful problem-solver with strong follow-through.
• Collaborative team player who works effectively across departments.
• High level of integrity, discretion, and professionalism.