Executive Assistant/Project Administrative Professional

Join Mitsubishi UFJ Financial Group (MUFG)

Do you want your voice heard and your actions to count? Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), one of the world's leading financial groups. Across the globe, we're 150,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world.

With a vision to be the world's most trusted financial group, it's part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. This means investing in talent, technologies, and tools that empower you to own your career.

Join MUFG, where being inspired is expected and making a meaningful impact is rewarded.

The selected colleague will work at an MUFG office or client sites four days per week and work remotely one day. A member of our recruitment team will provide more details.

Project Administrative Specialist

The Project Administrative Specialist is responsible for the research, coordination and management of assigned projects. Scope of projects may include (but not limited to): Workshop/program support, simplifying processes, general administrative support, reporting, improve efficiencies, meet changing business needs, compliance regulatory issues, installation or coordination of emerging technologies, new systems and applications.

Management or Supervision: No

Major Responsibilities

40% Administrative

• Performs complex administrative duties involving frequent exercise of independent judgment, initiative, and diplomacy.
• Manages department support functions. Monitors and reports on trends.
• Requires the ability to describe business problems and their solutions to management.
• Makes recommendations to management for improvements to various projects, tasks and objectives.
• Reviews, evaluates and renders, reports based on business unit projects and initiatives.
• May assist with general administrative duties, including general correspondence, arrangement of meeting facilities.
• Processes and coordinates department accounts.

35% Project Coordination/Program Support

• Provides program coordinator support for large inter-division projects by assisting in the administration of the project plan.
• Advises and contributes in decisions regarding development and execution of department projects and programs.
• Designs and develops reporting to keep projects on target, identify issues resolution and update management on projects.
• Serves as a coordinator of various projects.
• Assists with the coordination of project or program implementation and rollout.
• Manages vendor relationships for production of program and project materials.
• Serves as contact for department clients.

25% Technical

• Conducts research and data analysis for special and on-going projects.
• Prepares reports and recommendations.
• Compiles data for various administrative reports.
• Prepares /summarizes information from raw data using spreadsheets or other software.
• Audits and maintains accurate records stored in the Learning Management System.
• Serves as the department's contact regarding Learning Management System inquiries and issues.
• Assists with updates to team SharePoint sites as an administrator.

Education, Licensure, Year of Experience (and type of work experience):

Typically requires 3+ years of demonstrated knowledge in project coordination experience, and strong business analytics.

Knowledge, Skills, Abilities:

Requires advanced communication skill level for written and oral presentations, planning, negotiation, reports construction with knowledge of internal policies and presentations. Requires the ability to create mathematical computations in spreadsheets and convert to presentation level materials. Ability to creatively and effectively convey ideas through verbal and written communications. Excellent organization and people skills. Strong database, spreadsheet, PowerPoint, and general computer skills. Project management leadership skills. An ability to work with and across multiple departments. Excellent presentation and written communication skills. Diligence, attention to detail, resourceful and technical data analytics. Ability to meet changing business needs and understand compliance regulatory issues.

The typical base pay range for this role is between $80-$113K depending on job-related knowledge, skills, experience and location. This role may also be eligible for certain discretionary performance-based bonus and/or incentive compensation. Additionally, our Total Rewards program provides colleagues with a competitive benefits package that includes comprehensive health and wellness benefits, retirement plans, educational assistance and training programs, income replacement for qualified employees with disabilities, paid maternity and parental bonding leave, and paid vacation, sick days, and holidays.

We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws to the extent that they do not conflict with the background screening requirements of the Financial Industry Regulatory Authority (FINRA) and the National Futures Association (NFA). We are proud to be an Equal Opportunity Employer and committed to leveraging the diverse backgrounds, perspectives and experience of our workforce to create opportunities for our colleagues and our business. We do not discriminate on the basis of race, color, national origin, religion, gender expression, gender identity, sex, age, ancestry, marital status, protected veteran and military status, disability, medical condition, sexual orientation, genetic information, or any other status of an individual or that individual's associates or relatives that is protected under applicable federal, state, or local law.