Account Payable Specialist

Job Description

Job Description

Position Summary:  The AP Specialist will support the accounting team on a variety of tasks such as but not limited to accounts payable management, invoice processing, handling expense accounts, bank /credit card reconciliation, generating reports, and assisting with end-of-year accounting tasks. The role will report to the Corporate Controller.

Role & Responsibilities:

• Process outgoing payments in compliance with financial policies and procedures.
• Reconcile credit card statements, collects and tracks receipts. 
• Perform day to day financial transactions, including verifying, classifying, and recording accounts payable data.
• Reconcile the accounts payable ledger to ensure that all bills and payments are accounted for and properly posted.
• Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements.
• Facilitate payment of invoices due by sending bill reminders and contacting clients.
• Coordination of invoice work flow process to ensure invoice approvals are completed in a timely manner.
• Generate reports detailing accounts payables status.
• Understand expense accounts and job costing.
• Understands compliance issues around accounts payable processes (W-9, sales tax, insurance, etc.)
• Assist with 1099s at the end of the year.
• Perform other accounting assignments and tasks

Education/Experience:

• HSD or GED; college degree in accounting or a combination of college and accounting or bookkeeping experience, preferred.
• Proficient in Microsoft Office with strong Excel skills, Word, Outlook 
• Demonstrated working knowledge of accounting software: SAGE, Dynamics, Yardi, Stampli, Quickbooks Enterprise.
• Ability to work both independently with minimal supervision

Soft Skills /Professional Skills:

• Ability to work in a fast-paced environment while adhering to strict deadlines.
• Self-Starter /start up experience preferred.
• Composed and Steady
• Curious/Problem Solver
• Highly Detail Oriented 
• A work ethic for accuracy 
• Excellent Communication skills

Physical /Work Environment:

• Onsite (Monday-Friday)
• Work is done in an office environment and is mostly sedentary. 
• Moderate noise level
• Manual dexterity
• Works in front of a computer/monitor for most of the working day

Downtown Miami- Monday – Friday 8:30 – 5:30/9:00 am – 5:00 pm