Executive Assistant

Executive Assistant – AMLI Residential, Addison, Texas Responsibilities Support business and community operations nationwide with ongoing activities and various special projects. Leverage AI tools such as Microsoft Copilot, ChatGPT, or similar platforms to draft communications, summarize meeting notes, generate reports, research topics, and streamline repetitive administrative tasks; evaluate and edit AI-generated output for accuracy and appropriateness before distribution. Act as Regional Coordinator for the Dallas region, facilitating new hire orientations. Prepare weekly, monthly, and quarterly reports. Coordinate travel, conference attendance, on/off-site meetings, workshop materials, and resources for executives. Plan and coordinate volunteer activities, recognition events, and culture committee events. Manage and handle escalated resident phone calls and online reputation management. Create and edit Microsoft Excel spreadsheets, PowerPoint presentations, and Word documents. Manage calendars, schedule meetings, plan travel, and maintain expense and travel & expense reports. Ensure timely response and communications/decisions in the absence of traveling executives. Prepare training materials and ensure timely delivery; coordinate training room setup, AV, computers, meals, and travel arrangements for attendees. Qualifications High School Diploma (or GED) required; college degree preferred. Three years of experience supporting executive-level individuals is recommended but not required. Additional knowledge of Adobe Acrobat, Workday, and Visio is helpful. Experience using AI is a big plus. Minimal travel required; occasional travel to Dallas area properties. Excellent customer service and verbal and written communication skills. Professional demeanor, enthusiasm, and the ability to maintain confidentiality. Strong ability to handle multiple projects and prioritize workflow. Monday–Friday in office required. Compensation and Benefits Medical, Dental, and Vision Coverage. 401(k) Company Match. Life Insurance. Long Term Disability. Short-Term Disability. Parental Leave. Rental Discount at any AMLI apartment. Tuition Reimbursement. Paid Time Off (PTO): 20 days of PTO + 9 paid holidays, increasing with tenure. Equal Employment Opportunity Statement AMLI is an equal employment opportunity employer that encourages personal and professional growth. We celebrate diversity and are committed to creating an inclusive environment for all employees. The Company may utilize artificial intelligence, as permitted by law, in its recruitment, hiring, promotion, discipline, discharge, or other employment-related activities. Any artificial intelligence used will not have the effect of subjecting employees to discrimination on the basis of any protected class under federal, state, or local law, nor will the artificial intelligence use zip code data as a proxy for protected class information. #J-18808-Ljbffr