Executive Assistant

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission‑critical outcomes, operational advancement, scientific discovery and cutting‑edge manufacturing, turning abstract ideas into realities that transform the world for good. Your impact At Jacobs, our Executive Assistants are trusted partners who deliver high‑level administrative, organizational, and strategic support to senior leaders. This role requires exceptional judgment, strong communication skills, and the ability to manage multiple priorities in a fast‑paced, dynamic environment. Depending on business needs, some positions may also include project coordination and document control responsibilities. Executive & Administrative Support Proactively manage complex and dynamic executive calendars, meetings, and priorities. Coordinate detailed domestic and international travel plans, itineraries, and logistics. Prepare, draft, and manage confidential correspondence and communications. Support leadership before, during, and after key meetings, including preparing materials, presentations, timelines, and action‑item follow‑through. Process, track, and reconcile expense reports. Maintain organized electronic and physical filing systems. Stakeholder Coordination Act as a liaison between senior leadership and internal/external stakeholders, ensuring timely and accurate communication. Plan and coordinate workshops, large meetings, and stakeholder engagement activities. Project & Operational Support Assist with project coordination, communication, and documentation as needed. Support reporting, information management, and process improvements across teams. Track deadlines, monitor progress, and help ensure organizational initiatives remain on schedule. Document Control Execute document control processes using systems such as Aconex or Prism. Perform quality checks on incoming documents to ensure compliance with project and client standards. Maintain document registers, issue and distribute documentation, and prepare analytical and status reports. Education Bachelor’s degree in business, administration, or a related field preferred. Equivalent professional experience considered. Experience 5+ years of experience supporting senior leaders in an executive assistant or advanced administrative role. Demonstrated experience in fast‑paced, high‑visibility environments. Skills & Competencies Exceptional organizational and time‑management skills with the ability to balance multiple priorities. Strong written and verbal communication abilities. Demonstrated discretion, professionalism, and respect for confidentiality. Proficiency in Microsoft Office Suite; strong skills in preparing presentations and executive‑ready materials. Ability to anticipate needs, think proactively, and act with initiative. Strong interpersonal skills and the ability to work effectively across teams and functions. Strong confidence in using AI tools for streamlining work and processes. Our health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well‑being. Your security. Your future. Employees have access to medical, dental, vision and basic life insurance, 401(k) plan, paid time off (allocated plans start date 17 days per calendar year), seven paid holidays, and caregiver leave and the ability to purchase company stock at a discount as well as legally mandated benefits. The base salary range for this position is $63,600.00 to $99,300.00; though will be paid hourly based on hours worked. Within the range, individual pay is determined by work location and additional factors, including job‑related skills, experience, and relevant education or training. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. Job posted on March 24, 2026. This position will be open for at least 3 days. Onsite employees are expected to attend a Jacobs Workplace on a full‑time basis, as required by the nature of their role. Your application experience is important to us, and we’re keen to adapt to make every interaction even better. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team via Careers Support. #J-18808-Ljbffr