Corporate Paralegal (Law Firm Experience)

Corporate Paralegal

We are conducting a search for a corporate paralegal with a bachelor's degree (paralegal certification is a plus) and about 3–5 years of experience, ideally with a strong background in ECVC, M&A, private equity, and securities. The right person will also be comfortable working with Blue Sky compliance, UCC filings, and SEC reporting.

What You Will Do:

The ideal candidate will support attorneys in complex transactional matters, including mergers and acquisitions (M&A), private equity, venture capital, securities, debt/finance and general corporate governance. This role involves assisting with due diligence, preparing legal documents, maintaining corporate records, and liaising with clients and third parties. The ideal candidate will have a strong background in corporate law, attention to detail, and the ability to manage multiple tasks in a fast-paced environment.

Transactional Support:

• Heavy capitalization management.
• Prepare and maintain capitalization tables and track stock options and equity compensation through Carta, Pulley, AngelList, ShareWorks.
• Assist in drafting and filing corporate documents, including entity formations, amendments, mergers, and dissolutions.
• Conduct due diligence, including reviewing and summarizing contracts and corporate records.
• Draft initial versions of closing certificates, board and stockholder resolutions, and other essential transactional documents, including those related to M&A.
• Maintain closing checklists and assist with closing logistics, including obtaining signatures and assembling closing volumes through programs such as Litera.
• Assist with preparing HSR, FINRA, SEC filings (e.g., Forms S-1, 10-K, 10-Q, 8-K) and Blue Sky/securities filings.

Corporate Governance:

• Manage corporate records, including maintaining board/stockholder minute books, tracking board meetings, and preparing resolutions.
• Assist in drafting simple minutes, consents, and resolutions based on attorney instructions.
• Ensure accurate company data is maintained in corporate records, including officer and director information.
• Handle statutory filings and corporate compliance matters, including UCC filings and tax-related forms.
• Oversee the maintenance of LLC and corporate books and records, including incentive equity grants, consents, minutes, and other relevant documentation, ensuring compliance with legal and regulatory requirements.

Securities & Compliance:

• Prepare and maintain securities documentation, including stock option grants, restricted stock grants, and warrants, both in Carta and externally.
• Coordinate with third parties for filings and ensure compliance with reporting deadlines for private and public companies.
• Assist with private placements, investor questionnaires, and regulatory filings.

Administrative & Research Duties:

• Conduct legal research using resources like Westlaw and LexisNexis to assist with regulatory and jurisdictional matters.
• Order lien searches, summarize results, and maintain accurate records of company data.
• Track key dates and deadlines, ensuring timely filings and compliance.
• Order and distribute certified copies, good standing certificates, and other necessary documents.

What You'll Bring:

• Bachelor's degree required; Paralegal certification preferred.
• Minimum 3-5 years of experience as a corporate paralegal, with a focus on ECVC, M&A, private equity, and securities.
• Excellent written and oral communication abilities.
• Proficiency in Microsoft Office Suite, iManage, DocuSign, and deal management software (such as Carta, Pulley, AngelList, ShareWorks).
• Familiarity with Blue Sky compliance, UCC filings, and SEC reporting.
• Peer Training & Knowledge Sharing: Ability to train and mentor colleagues on job responsibilities, ensuring efficient knowledge transfer and skill development.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Attention to detail and ability to manage complex transactions.
• Strong initiative, resourcefulness, and the ability to work independently and in a team environment.
• Proactive and client-service-oriented approach to problem-solving.
• Commitment to high standards of legal service and professionalism.