Construction Administrator

Job Description

Job Description

Construction Administrator (Contract-to-Hire)

Schenectady, NY Area

Full-Time | 40 Hours Per Week

Robert Half is partnering with a well-established company in the Schenectady area to hire a Construction Administrator. This position is ideal for a detail-oriented professional who enjoys supporting projects, coordinating documentation, and working closely with vendors, customers, and internal teams.

This project is anticipated to continue for the next 2-3 months, with the potential to grow into a contract-to-hire opportunity for the right fit! Join a collaborative team environment offering opportunities for growth and excellent benefits upon permanent hire.

Key Responsibilities

• Set up new jobs and maintain project files, documentation, and electronic records
• Review contracts and project documentation for accuracy and completeness
• Issue and track purchase orders for vendors
• Coordinate vendor and customer pre-qualification requirements
• Support bid processes and pre-construction activities through document management and coordination
• Maintain compliance documentation, including certificates of insurance and related records
• Track and organize project paperwork, ensuring files remain current and audit-ready
• Assist with project administrative functions, including correspondence, document processing, filing, and recordkeeping
• Support Project Managers with ongoing clerical and administrative needs throughout the lifecycle of a project
• Perform additional administrative and business support tasks as assigned by management

Qualifications

• Previous experience in construction administration, project coordination, contract administration, or administrative support preferred
• Experience supporting a contractor, construction, or other project-based environment is preferred
• Strong organizational and multitasking skills with keen attention to detail
• Ability to prioritize work and manage multiple deadlines
• Proficiency with Microsoft Office, including Word, Excel, and Outlook
• Strong communication, follow-up, and customer service skills

What's Offered

• Full-time schedule, Monday-Friday, 40 hours per week
• Immediate opportunity with a stable, growing company
• Collaborative and team-oriented work environment
• Opportunity to learn, grow, and take on additional responsibilities
• Potential for long-term employment through a contract-to-hire transition
• Competitive benefits package upon permanent hire, including health, dental, vision, paid time off, paid holidays, and retirement plan options

If you're an organized administrative professional looking to gain valuable experience in a project-focused environment while building a path toward a long-term opportunity, we'd love to hear from you! Apply now or call Mary Christman or Ashley Veltri at View phone number on ziprecruiter.com. We look forward to speaking with you soon!

• Experience in project coordination, operations support, construction administration, or a similar document-intensive role.
• Ability to manage multiple deadlines while maintaining accurate records and organized electronic filing systems.
• Strong written and verbal communication skills for working with estimators, project managers, subcontractors, vendors, and external agencies.
• Working knowledge of administrative processes related to bids, submittals, closeout packages, permits, insurance tracking, or purchase orders.
• Familiarity with accounts payable activities, including entering vendor invoices and supporting related documentation workflows.
• Understanding of risk management practices, particularly in tracking certificates of insurance and compliance-related records.
• Proficiency with standard business software and the ability to learn internal platforms such as Encompass quickly.