Administrative Program Specialist A

Salary : $3,127.00 - $6,136.00 Monthly
Location : Baton Rouge, LA
Job Type: Classified
Job Number: OSB 082126 ERG
Department: Division of Administration
Division: Office of State Buildings
Opening Date: 08/21/2026
Closing Date: 8/26/2026 11:59 PM Central


About this Job
The Division of Administration/Office of State Buildings has a vacancy. This job title has an assigned pay grade of AS-613.

This position is responsible for handling administrative program functions on a statewide basis including telecommunications, records management, and information technology for approximately 40 state buildings under the jurisdiction of the Office of State Buildings (OSB). Additional responsibilities include handling the various requests for events/functions at the State Capitol and Capitol Park, travel administrator duties, and assisting with the various functions of OSB to facilitate on-going agency responsibilities. This position also serves as the backup for other administrative program functions including procurement, leases, scanning records management, OFC requests, and processing mail.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:
• Accepting Direction : The ability to be open and willing to follow guidance or instructions.
• Demonstrating Accountability : The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Following Policies and Procedures : The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Making Accurate Judgments : The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning
• Managing Resources: The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.

The Division of Administration is the state government's management arm and the hub of its financial operations. Division offices perform a wide variety of activities including the following:

• Overseeing the state's capital construction program
• Working to provide state and federal grants for community development
• Development of the state budget
• Providing technology services
• Giving agencies guidance in the state purchasing and contracting process as they seek goods and services
• Administering a program that provides federal funds to help Louisiana residents recover from a series of devastating hurricanes

Minimum Qualifications
Three years of experience in administrative services; OR

Six years of full-time work experience in any field; OR

A bachelor's degree.

EXPERIENCE SUBSTITUTION:
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Job Specification


The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties and Other Information


Job Duties:

• Serves as the agency's authorized IT administrator in coordinating with the Office of Technology Services (OTS) groups for maintaining the agency's IT equipment and services, including, but not limited to, PCs, Laptops, Printers, Copiers, and Scanners.
• Approves and coordinates certain IT activities, including creation and deletion of the user LANID and email account for the agency statewide, equipment installation and physical moves, equipment maintenance, ordering new equipment/software, software installation, hardware/software upgrades, sanitizing/defective equipment, security updates, and updating the IT equipment inventory list.
• Serves as the agency's authorized Telecommunications Coordinator (TC) for maintaining approximately 455 telecommunication services statewide
• Serves as scheduling coordinator for handling statewide and nationwide event/function requests (including Rallies, Press Conferences, Concerts, Walks/Runs, and Political Campaigns) on the State Capitol Steps, Pentagon Courts, Capitol Annex, Capitol Grounds, Arsenal Museum grounds, or other OSB facilities.
• Coordinates, schedules, and processes all travel for OSB. Serves as the agency's coordinator in handling OSB personnel's in/out-of-state travel expense reimbursement claims and coordinating employees' travel arrangements, including hotel/flight bookings, car rental, and conference registrations.
• This position is responsible for requesting and cancelling Fuel Trac PINs and cards for all employees and vehicles within OSB.
• This position performs senior-level purchasing at the agency with an operating budget of approximately $30 million. This includes receiving requests for all state contract purchases, proprietary purchases, sole source purchases, authorized dealer repairs, and bid requisitions, ensuring that all requests follow procurement rules and regulations.
• This position processes monthly PCard statements for each OSB employee, accessing the Bank of America computer-based system and codes each transaction to the appropriate building and general ledger code as well as ensures that all proper documentation is included
• Establishes and maintains files on all Office of Risk Management's Third Party Administrator (TPA) claims for the agency.
• Administers program for the leasing of approximately 500 parking spaces at the LaSalle Parking Garage and Galvez Parking Garage which includes maintaining records for the Office Facilities Corporation (OFC).
• This position is responsible for sorting and delivering incoming mail daily and handling outgoing mail via USPS, FedEx, and UPS, serving as a backup for the Badging Office and Claiborne Conference Center.
• Other duties assigned by the supervisory chain of command.

Position-Specific Details:
Appointment Type: This vacancy will be filled by a new hire or by promotion of a current permanent status classified employee.

Louisiana is a "State as a Model Employer" for People with Disabilities.

How To Apply:
No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the information section of the Current Job Opportunities page.


A criminal history check may be conducted on all new hires as well as employees changing positions, including promotions, demotions, details, reassignments, and transfers. Also, prospective employees may be subject to pre-employment drug testing. New hires will be subject to employment eligibility verification via the federal government's E-Verify system.

* Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Applicants qualifying based on college training or receipt of a baccalaureate degree will be required to submit an official college transcript to verify credentials claimed prior to appointment. Please make every effort to attach a copy of your transcript to your application. The transcripts can be added as an attachment to your online application. The selected candidate will be required to submit original documentation upon hire.

For further information about this posting, please contact:

Erica R. Gay
HR Specialist
Division of Administration/Office of Human Resources
email:
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.


As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at


Parental Leave - Up to six weeks paid parental leave
More information can be found at


Holidays and Leave - State employees receive the following paid holidays each year:

• New Year's Day
• Martin Luther King, Jr. Day,
• Mardi Gras,
• Good Friday,
• Memorial Day,
• Independence Day,
• Labor Day,
• Veteran's Day,
• Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

• Louisiana State Employees Retirement System (). LASERS has provided this video to give you more detailed information about their system
• Teacher's Retirement System of Louisiana (),
• Louisiana School Employees Retirement System (), among others

01


Do you have any experience working in LAGOV SRM/Procurement?

• Yes
• No

02


Please review your application one more time to confirm it is accurate and complete. We cannot consider prior work experience or other relevant information omitted from the application when evaluating your qualifications for employment. Did you list ALL your job experience and education on your application?

• Yes
• No

03


ADi: Accepting Direction - How well do you accept guidance, follow instructions, and adjust when given feedback?

• I resist direction, ignore feedback, and need reminders to complete tasks.
• I follow direction with reminders and often need clarification or support.
• I follow direction reliably, adjust to feedback, and complete tasks on time.
• I adapt quickly, follow through, and help others adjust as needed.

04


ADi: Accepting Direction - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
05


DA: Demonstrating Accountability - How well do you take responsibility for your actions, results, and performance?

• I avoid responsibility, deliver poor work, and resist feedback.
• I take ownership when prompted and meet basic expectations.
• I own results, meet standards, and respond to feedback professionally.
• I drive high performance, prevent issues, and model accountability.

06


DA: Demonstrating Accountability - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
07


FPP: Following Policies and Procedures - How well do you apply rules, policies, and procedures in your work?

• I struggle to follow rules or apply policies correctly, which can lead to confusion or mistakes.
• I follow rules with support and help correct issues, but I sometimes apply policies inconsistently.
• I apply and explain policies accurately, adapt to routine situations, and help improve procedures.
• I guide others in applying policies, prevent compliance issues, and improve procedures based on experience.

08


FPP: Following Policies and Procedures - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
09


MAJ: Making Accurate Judgments - How do you make decisions when faced with choices, risks, or limited information?

• I make reactive or delayed decisions and sometimes overlook risks, priorities, or potential bias.
• I try to weigh options but struggle when there's uncertainty, competing priorities, or unclear outcomes.
• I make timely, well-reasoned decisions by using available information, context, and trade-offs.
• I make sound decisions in complex situations, lead others through ambiguity, and adapt as new information emerges.

10


MAJ: Making Accurate Judgments - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
11


MR: Managing Resources - How well do you manage financial, physical, or contractual resources to meet operational needs?

• I struggle to manage resources, don't always follow required procedures, or have trouble keeping accurate records.
• I handle basic resource tasks but may not consistently align them with priorities or follow procedures.
• I manage resources effectively, follow procedures, track usage, and maintain accurate records to support my team's goals.
• I plan ahead to meet future needs, improve systems, strengthen vendor relationships, and ensure compliance across resource areas.

12


MR: Managing Resources - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
Required Question