Administrative Property Assistant

Job Description

Job Description

We are seeking a detail-oriented and organized professional to support daily property management operations and help ensure a positive experience for tenants, vendors, and internal teams. This role is well suited for someone who enjoys balancing administrative work, communication, and coordination in a fast-paced environment.

What You Will Do

• Provide administrative support for property management activities and day-to-day office operations.
• Respond to tenant, vendor, and internal inquiries in a professional and timely manner.
• Assist with lease administration, filing, document preparation, and records maintenance.
• Coordinate service requests, schedule vendor visits, and follow up on completion of work orders.
• Support rent collection activities, invoice processing, and basic account tracking as needed.
• Prepare correspondence, reports, notices, and other property-related documents.
• Maintain accurate databases, contact lists, and property files.
• Assist with inspections, move-ins, move-outs, and other property-related administrative tasks.
• Help organize meetings, distribute information, and support team communication.
• Perform other administrative duties to support efficient property operations.

What We Are Looking For

• Previous experience in administrative support, property management, real estate, or a related field is preferred.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Proficiency with common office software, including word processing, spreadsheets, and email.
• Comfort working with property management systems or a willingness to learn new software.
• Professional, service-oriented approach when interacting with others.
• Ability to work independently as well as collaboratively within a team.

Preferred Qualifications

• Experience supporting residential, commercial, or mixed-use properties.
• Familiarity with lease documents, work orders, and basic accounting tasks.
• Knowledge of standard office procedures and recordkeeping practices.

Why Join Us

• Opportunities to contribute to smooth property operations and strong tenant relationships.
• A collaborative environment where organization and initiative are valued.
• Exposure to a variety of administrative and property management responsibilities.

Additional Information

This role may require occasional flexibility to support property needs, deadlines, and seasonal workload demands. We welcome candidates who bring professionalism, reliability, and a commitment to excellent service.