Receptionist/Administrative Assistant (in-person)

Job Description

Job Description

Job Title : Receptionist/Administrator Assistant

Job Summary : We are seeking a polished, reliable, and professional office receptionist/administrator assistant to be the first point of contact for our law firm. The ideal candidate will have excellent communication skills, a strong customer service mindset, and the ability to multitask in a fast-paced legal environment. This role is vital in ensuring a welcoming atmosphere for clients while supporting the firm's administrative operations.

Key Responsibilities :

• Phone System Management : Answer, screen, and direct phone calls promptly and accurately.
• Mail Management : Handle incoming and outgoing mail.
• Client Management : Return phone calls as directed by attorneys and legal staff. Schedule client appointments and attorney meetings.
• Administrative Tasks : Greet clients, visitors, and vendors in a professional and courteous manner. Assist attorneys and legal staff with administrative tasks as needed. Manage office supplies inventory and place orders when necessary.
• Confidentiality : Handle sensitive and confidential information with care, following strict protocols to maintain client privacy and data security.
• Data Entry : Perform data entry, scanning, and filing of client records and legal documents.

Qualifications :

• Education : High school diploma or equivalent required.
• Experience : Previous experience as an office administrator/receptionist, particularly in a legal setting, is preferred but not required.
• Technical Skills : Proficiency in using office software (e.g., Microsoft Office). Experience with legal records software is a plus.
• Communication Skills : Excellent verbal and written communication skills, with the ability to interact professionally with attorneys, staff and clients. Bilingual is a plus.
• Time Management : Ability to prioritize tasks and manage time effectively in a fast-paced legal environment.
• Confidentiality : Demonstrated ability to handle confidential and sensitive information with discretion and integrity.

Benefits:

• Medical, Dental, and Vision Insurance
• 403(b) Retirement Plan
• Paid Time Off and Paid Holidays

Job Type :
Full-time. In Office.