Administrative Assistant

Job Description

Job Description

We are looking for an

Administrative Assistant

to support daily office operations for an onsite team in Pennsylvania. This Long-term Contract opportunity offers a steady

part-time schedule of 20 hour

s per week across five 4-hour shifts, making it a strong fit for someone who is organized, dependable, and comfortable handling a variety of administrative tasks. The ideal candidate will bring solid experience with office support, communication, and document management while helping maintain an efficient and well-organized workplace.

Responsibilities: • Manage day-to-day administrative support activities to keep office operations running smoothly and efficiently. • Prepare, edit, and organize documents, spreadsheets, and correspondence using Microsoft Word and Excel. • Answer incoming calls, greet visitors, and provide front-desk support as needed. • Enter, update, and maintain accurate data in office records and internal tracking systems. • Coordinate schedules, appointments, and routine communications for team members and leadership. • Handle general clerical duties such as filing, scanning, copying, and maintaining organized records. • Support onsite office needs by assisting with routine tasks and ensuring administrative requests are completed promptly. • At least 3 years of experience in an administrative, office support, or receptionist role. • Proficiency with Microsoft Word and Excel, with the ability to create, update, and manage business documents. • Experience answering inbound calls and communicating effectively with internal and external contacts. • Strong data entry skills with a high level of accuracy and attention to detail. • Ability to manage multiple priorities effectively in an onsite office environment. • Strong organizational skills and the ability to work independently during a part-time schedule. • Previous experience performing general administrative office duties in a detail-oriented setting.