Accounts Receivable Specialist

Job Title: Accounts Receivable Specialist Responsibilities Post and apply daily customer payments by matching bank activity and remittance information to the correct invoices. Resolve short payments, unapplied cash, debit memos, and other payment exceptions in a timely and accurate manner. Process credit memos and manual billings with a high level of accuracy and attention to detail. Investigate account issues and coordinate with internal teams to resolve discrepancies and manage necessary escalations. Reconcile accounts receivable balances and support month-end close activities, including using aging and performance data to prioritize higher-risk accounts. Monitor customer accounts and make informed decisions regarding credit risks to support overall cash flow and credit management. Conduct payment research and review remittances to ensure proper allocation and resolution of customer payments. Collaborate with finance, accounting, and customer service teams to ensure consistent and accurate information across systems and processes. Maintain organized and up-to-date records of all cash applications, adjustments, and account reconciliations in the ERP system. Perform other related duties as assigned to support the accounting and finance functions. Essential Skills 6 months to 2 years of experience in an accounting-related role, preferably with exposure to accounts receivable or cash application. Hands-on experience with ERP systems, ideally in a manufacturing or distribution environment. 6 months to 2 years of experience using Microsoft Excel to perform job duties. Ability to perform basic functions in Excel, including filters, sorting, and VLOOKUPs. Proficiency in accounts receivable processes, including cash applications, credit memos, debit memos, and reconciliations. Strong data entry skills with a focus on accuracy and speed. Working knowledge of general accounting principles and practices. Experience using Microsoft Office applications, particularly Excel and related tools. Ability to analyze aging reports and performance data to support credit risk and cash flow decisions. High school diploma or GED. Additional Skills & Qualifications Familiarity with international business or foreign currency transactions. Experience with NetSuite or similar ERP platforms. College education in accounting, finance, business, or a related field. Finance, reconciliation, and payment research. Customer service experience, especially in resolving billing or payment-related inquiries. Understanding of cash flow management and credit risk concepts. Strong attention to detail and accuracy in all aspects of work. Ability to multi-task and manage high volumes of transactions without sacrificing quality. Willingness to learn and adapt to new systems, processes, and responsibilities. Strong organizational skills with the ability to prioritize work effectively. Independent and self-driven approach, with the ability to work with minimal supervision. Comfortable asking questions and seeking clarification to ensure correct outcomes. Quick learner who can grasp new tools, procedures, and concepts efficiently. Problem-solving mindset with the ability to identify issues and propose practical solutions. Strong communication skills, both written and verbal, for working with internal teams and external stakeholders. Work Environment This is an onsite position with a standard schedule of Monday through Friday, 8:00 a.m. to 5:00 p.m. After approximately six months to one year of service, and based on performance, there is potential to work from home one day per week under the organization's hybrid policy. You will be part of an accounting team of about five people and will collaborate regularly with remote stakeholders, including offshore team members. The organization operates in the global electronics supply chain across North America, Europe, and Asia, offering exposure to international markets, supply chain operations, inventory management, and distribution of excess and hard-to-source electronic components. The culture emphasizes collaboration, ownership, clear communication, and long-term employee growth within a stable, privately held company. The environment is team-oriented and fast-paced, with a focus on sustainability and reducing waste by redistributing unused inventory. Dress expectations align with a professional office setting. Job Type & Location This is a Contract to Hire position based out of Rockford, IL. Pay and Benefits The pay range for this position is $18.00 - $21.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Rockford,IL. Application Deadline This position is anticipated to close on Aug 14, 2026. Equal Opportunity & Policies The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io (%View email address on click.appcast.io) for other accommodation options. San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records. Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools. #J-18808-Ljbffr