ADMIN ASSISTANT, EXEC

Administrative Assistant Executive

The State Highway Administration's (SHA) District 2 is currently recruiting for an Administrative Assistant Executive in Kent County. This position is open to anyone who meets the minimum qualifications listed below. This is a temporary position recruitment. The resulting list of eligible candidates will be used to fill this vacancy or function only. You will need to reapply for any future recruitment conducted for this job classification.

Nature of Work:

• This position serves as administrative support to the District Engineer (DE) for District 2, which encompasses Cecil, Kent, Queen Anne's, Talbot, and Caroline counties.
• The main purpose of this position is to independently serve as coordinator for the DE and projects handled by the office.
• This position requires a thorough knowledge of the organization, policies, and programs under the DE's jurisdiction as well as knowledge of the DE's views and special interests.
• In addition, this senior administrative position ensures target dates for work of the DE's senior support staff (traffic, construction, maintenance, utilities, engineering systems, and administration) are completed as assigned.
• This position is also responsible for planning and implementing the organizational operations for the DE's Office and performing office management duties to maintain a continual flow of daily operations within the district.
• Communications are effectively managed regarding projects, programs, and associated issues.
• External customers served are those directly or indirectly affected by a project or initiative in the five counties comprising District 2. This includes private citizens, special interest groups, elected officials, state and local agencies, and other private and public stakeholders.

MDOT offers a generous and competitive benefits package. You can learn about our amazing benefits here: MDOT Benefits Guide.

The State Highway Administration (SHA) has been named a Training magazine Training APEX Awards winner for the sixth consecutive year.

Qualifications:

• Education: Graduation from a standard high school or possession of a high school equivalency certificate.
• Experience: Five years of experience in secretarial work.
• Notes: 1. Applicants may substitute additional secretarial or clerical experience on a year for year basis, for the required education. 2. Applicants may substitute an Associate of Arts degree with a major in Secretarial Science from an accredited college for up to two years of the required experience. 3. U.S. Armed Forces military service experience as defined under the Minimum Qualifications may be substituted for the education and experience on a year-for-year basis.

Licenses & Certifications:

• Candidate must possess a motor vehicle operator's license valid in the state of Maryland with less than four (4) points.

Additional Information:

• TO APPLY: All applicants must submit an application online at (use of this option allows the application to be saved). Resumes will not be accepted in lieu of a completed application. To receive credit for your work history and credentials you must list the information in the online DTS-1 application form. You may refer to a resume only to expand on information offered in the body of the online DTS-1 application. The selected candidate may be subject to background and reference checks. A conviction is not an automatic disqualification from employment. Bilingual applicants are encouraged to apply.
• Consideration for employment may be based solely on the contents of your application; therefore, it is essential that you provide complete and accurate information. Please include all relevant experience in your application. This includes, but is not limited to, full or part-time, volunteer, military, acting capacity, or any other experience that is relevant to the position you are applying for.
• If you have held more than one (1) position at the same employer, you must list each position that you held, the length of time that you held each position, and the corresponding duties.
• Once you have completed the DTS-1 application, submit the application along with your resume to the email listed above. Applications must be submitted by the closing date.
• If you have any questions, please contact the Office of Administration at the number(s) listed below: View phone number on click.appcast.io.
• The state of Maryland offers excellent health and leave benefits, 401k benefits, pension plan, a free transit program, and advanced education and training opportunities.
• The State Highway Administration is not sponsoring new employees in application of the H-1B Visa or providing an extension of an existing H-1B Visa at this time due to budgetary constraints. All applicants must be legally authorized to work in the United States under the Immigration Reform and Control Act of 1986. Federal regulations prohibit H-1B Visa candidates from paying sponsorship fees, all sponsorship fees must be assumed by the potential employer.
• Appropriate auxiliary aid and services for qualified individuals with disabilities will be provided upon request. Please call at View phone number on click.appcast.io.
• Applicants who have education obtained outside of the U.S. will be required to provide proof of the equivalent U.S. education as determined by a foreign credential evaluation service, such as the National Association of Credential Evaluation Services ( or World Education Services: International Credential Evaluation (