Administrative Assistant

Job Description

Job Description

We are looking for an Administrative Assistant to support recruiting and human resources operations at our San Antonio, Texas location. This Long-term Contract position is ideal for someone who can balance hiring coordination, employee support, record administration, and payroll-related tasks in a fast-paced plant environment. The role works closely with employees, managers, staffing partners, and community resources to help maintain compliant processes, accurate documentation, and a positive workplace experience.

Responsibilities:
• Manage hourly recruitment activities from job advertising and candidate outreach through screening, assessments, reference verification, and onboarding coordination.
• Deliver orientation sessions and explain workplace expectations, policies, and site rules to employees and contractors.
• Maintain secure and organized HR records, including personnel documents, medical files, I-9 documentation, and other materials governed by retention requirements.
• Track and update attendance, disciplinary actions, training records, vacation balances, grievances, and other workforce data while keeping shared databases current.
• Prepare and process HR forms, respond to employee inquiries, and provide authorized information in a timely and confidential manner.
• Support payroll administration by monitoring job classifications, shift assignments, department coding, and pay-related data using Oracle and plant workforce systems.
• Assist employees with benefits questions, open enrollment activities, disability-related processes, and return-to-work coordination.
• Administer unemployment claims, gather needed documentation, and participate in hearings or follow-up activities when required.
• Act as a point of contact for employee concerns, helping connect staff with managers, HR leadership, or community resources to support engagement and issue resolution.
• Coordinate employee events and administrative logistics, including recognition programs, service awards, safety meetings, presentation materials, bulletin boards, and meeting arrangements.• Experience supporting human resources, recruiting, payroll, or administrative functions in a detail-focused environment.
• Strong verbal and written communication skills, including the ability to present policies and procedures clearly to employees and contractors.
• Working knowledge of HR recordkeeping practices, compliance standards, and confidential file management.
• Ability to maintain accurate logs, reports, and databases while handling multiple priorities with strong attention to detail.
• Familiarity with payroll processes, attendance tracking, job coding, and workforce data management.
• Experience assisting with onboarding, benefits administration, employee relations, or claim processing.
• Proficiency with business systems and software tools, including HR databases, reporting tools, and Oracle or similar platforms.
• Ability to work collaboratively with managers, staffing agencies, employees, and external partners in a fast-paced setting.