Accounts Payable Specialist

Accounts Payable Specialist The Accounts Payable Specialist manages the full-cycle accounts payable process in a high-volume, collaborative office environment. This role focuses on accurate invoice processing, purchase order matching, vendor statement reconciliation, and payment execution while supporting process improvements and automation initiatives. The position offers comprehensive training, strong benefits, and the opportunity to work closely with a supportive and team-oriented department. Responsibilities Manage a full-cycle accounts payable desk, handling high-volume invoice processing of up to approximately 1,500 invoices per month. Review incoming invoices to ensure proper general ledger coding, confirmation of product or service delivery at various office locations, accurate sales tax application, and appropriate handling of credit memos. Perform three-way matching and batching of purchase orders, invoices, and receiving documents, ensuring accuracy and compliance with company policies. Prioritize invoice payments based on vendor terms and company guidelines to maintain positive vendor relationships and optimize cash flow. Monitor and manage an electronic inbox for invoices, ensuring timely receipt, organization, and processing of all incoming documents. Process monthly employee expense reports, including verification, coding, and entry into the accounts payable system. Determine and assign correct general ledger codes using the Chart of Accounts to support accurate financial reporting. Reconcile monthly vendor statements, investigating and resolving discrepancies between statements, invoices, and payments. Prepare and process accounts payable checks to vendors, ensuring proper approvals and documentation are in place. Handle credit card processing and related data entry, ensuring transactions are coded and recorded accurately. Complete electronic fund transfers (EFT) using ERP systems such as Microsoft Dynamics or similar platforms. Assist with accounts payable accruals and may support month-end close activities as needed. Collaborate with a team of approximately 15 department members, contributing to a respectful, team-oriented culture. Communicate effectively with internal stakeholders and vendors using clear written and verbal communication. Support automation, implementation, and process improvement initiatives within the accounts payable function. Maintain organized records and documentation for audits and internal reviews, adhering to established procedures. Ensure all accounts payable activities comply with company policies and internal controls, with no responsibility for collections or billing. Essential Skills Minimum of 2+ years of accounts payable experience, with exposure to a full-cycle AP desk. Proven experience processing high-volume invoices, up to approximately 1,500 invoices per month. Strong background in three-way matching and batching of purchase orders, invoices, and receiving documents. Hands‑on experience with purchase orders (POs) and PO matching. Ability to review invoices for appropriate general ledger coding, proof of product or service delivery, and accurate sales tax application. Experience reconciling monthly vendor statements and resolving discrepancies. Proficiency in Microsoft Excel, including pivot tables and VLOOKUP functions. Experience with ERP systems, preferably Microsoft Dynamics, with openness to other ERP platforms. Strong written and verbal communication skills for interacting with vendors and internal teams. Ability to determine general ledger codes from a Chart of Accounts. Experience processing accounts payable checks, credit card transactions, and electronic fund transfers (EFT). Demonstrated ability to work effectively in a team environment and build positive vendor relationships. Additional Skills & Qualifications Experience with accounts payable accruals and supporting month-end close activities. background in manual invoice processing with an interest in automation and process improvement. Familiarity with implementation projects or enhancements within accounts payable or ERP systems. Comfort working with open-industry environments, including manufacturing settings. Strong attention to detail and organizational skills to manage high transaction volumes. Ability to adapt to evolving processes and contribute ideas for improving efficiency and accuracy. Work Environment This role is fully onsite in a clean, professional office environment within a manufacturing setting that produces commercial doors. The department consists of approximately 15 team members who foster a family-oriented culture where everyone is a team player, respectful, and approachable. The work involves regular use of ERP systems such as Microsoft Dynamics, Microsoft Excel, and standard office tools to manage accounts payable processes, including checks, credit card transactions, and electronic fund transfers. The environment emphasizes collaboration, training, and support, with comprehensive benefits including healthcare, dental, vision coverage, 401(k), paid time off, and a structured training program to help you succeed in the role. Job Type & Location This is a Contract position based out of Irvine, CA. Pay and Benefits The pay range for this position is $25.00 - $30.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Irvine,CA. Application Deadline This position is anticipated to close on Aug 25, 2026. About Aston Carter Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io for other accommodation options. San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records. Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools. #J-18808-Ljbffr Talentify.io