Billing Coordinator

Billing Coordinator

Are you looking to join an organization that is growing and dynamic? What about a high-energy, collaborative environment that rewards hard work?

J.S. Held is a global consulting firm that combines technical, scientific, financial, and strategic expertise to advise clients seeking to realize value and mitigate risk. Our professionals serve as trusted advisors to organizations facing high stakes matters demanding urgent attention, staunch integrity, proven experience, clear-cut analysis, and an understanding of both tangible and intangible assets.

The firm provides a comprehensive suite of services, products, and data that enable clients to navigate complex, contentious, and often catastrophic situations.

Job Description

We are seeking a Billing Coordinator to join our Corporate Finance team. This is a great opportunity for a highly organized and detail-oriented professional who thrives in a high-volume, deadline-driven environment and enjoys working cross-functionally.

As a Billing Coordinator, you will be responsible for preparing, reviewing, and processing client invoices while ensuring accuracy, compliance with client requirements, and timely submission through a variety of billing platforms and systems. This role works closely with Project Managers, Operations, and Finance to support day-to-day billing activities across multiple engagements. You will play a critical role in maintaining billing accuracy, resolving discrepancies, and supporting internal teams to ensure smooth invoicing processes. This position offers exposure to a dynamic workflow, collaboration across teams, and the opportunity to build expertise in billing operations within a professional services environment.

Job Responsibilities

• Prepare, review, and process client invoices
• Coordinate with Project Managers and internal stakeholders to resolve billing questions, discrepancies, and approvals
• Submit invoices through client portals and billing systems, ensuring compliance with formatting and submission requirements
• Review invoice rejections and corrections, research root causes, and resubmit as needed
• Monitor billing schedules, retainers, and billing milestones to ensure timely invoicing
• Maintain accurate billing records, documentation, and audit support
• Respond to internal and external inquiries related to invoice status and billing issues
• Support month-end and quarter-end billing close activities
• Perform additional billing-related or administrative duties as assigned

Qualifications

Required Qualifications

• Billing experience working for a high-volume professional services firm.
• ERP/proprietary software experience is essential.
• High volume invoicing.
• Proficiency in Microsoft Excel and Word including v-lookups and pivot tables required.
• Pleasant telephone disposition and effective communication skills with the ability to build and maintain good relationships with customers.
• Back up responsibilities performing general administrative work.
• Well organized and detail oriented. Multi-tasking essential.
• Proactive and able to make recommendations to improve invoicing and accounts receivable processes.
• Must be located in the Eastern Time Zone within the United States.

Preferred Qualifications

• Associate degree or higher preferred.

Physical and Mental Job Qualifications

• Prolonged periods sitting at a desk and working on a computer.

Additional Information

Some of the Benefits We Have Include

J.S. Held understands all our employees are people and sometimes life needs flexibility. We work to always provide an environment that best supports and suits our team's needs.

• Our flexible work environment allows employees to work remotely, when needed
• Flexible Time Off policy
• Medical, Dental, and Vision Insurance
• 401k Match
• Commuter Benefit

A reasonable estimate of the hourly rate for this role is $30.00 - $37.00 Any offered hourly rate is based on a wide array of factors including but not limited to skillset, experience, training, location, scope of role, management responsibility, etc.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

J.S. Held is an equal opportunity employer. Qualified applicants are considered for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.