Executive Administrative Assistant

Job Description

Join our Commercial & Investment Banking team as an Executive Administrative Assistant where you will have the opportunity to work in a high-paced organization. This role offers daily interaction with executive level internal clients across various lines of businesses, providing a platform for professional growth and skill enhancement. Be part of a team that values structure, attention to detail, and quality focus.

As an Executive Administrative Assistant in Commercial & Investment Banking, you will possess structure, attention to detail, quality focus, high energy and flexibility to a high-paced organization. You will need to work well in a team environment, be able to represent the senior leaders and team with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interactions with various executive level internal clients across 

 

Job responsibilities 

 

• Maintain complex, dynamic calendars across multiple time zones for 5-7 executives (MD/ED/VP); proactively resolve conflicts and propose solutions 

• Manage coordination and logistics for internal and external meetings (in-person and virtual), including scheduling, rooms, technology, attendee management, pre-reads, and follow-ups 

• Organize internal and external events end-to-end, including room strategy, catering, visitor logistics, and transportation 

• Arrange and coordinate complex domestic and international travel with accuracy, efficiency, and contingency planning 

• Screen incoming calls and messages; triage appropriately while exercising discretion and care in handling information 

• Process T&E expense claims for team members, ensuring compliance with policies and timely submission/approval 

• Support staff onboarding and offboarding, including system access coordination, supplies, space/logistics, and team communications 

• Draft and edit high-quality emails and communications for audiences at all levels; ensure tone and accuracy align to senior leadership expectations 

• Maintain department documents (e.g., executive bios and key reference materials) 

• Operate independently, anticipate upcoming deadlines, flag risks early, and communicate issues or delays in advance 

• Assist with editing spreadsheets and presentations; coordinate printing/binding and meeting materials preparation as needed for client engagements 

 

Required qualifications, capabilities, and skills 

 

• At least five years of administrative experience supporting busy leaders and teams 

• Advanced organization skills with the ability to manage shifting priorities and tight deadlines 

• Strong discretion and sound judgment in confidential situations; demonstrated comfort engaging with senior stakeholders

• Excellent interpersonal, written, and verbal communication skills 

• Strong proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word); confidence troubleshooting day-to-day issues 

• Working knowledge of AI productivity tools (e.g., Copilot) to deliver work efficiently and at speed, and to help executives drive high-quality deliverables 

• Professional phone etiquette and the ability to prioritize competing demands, especially calendar management 

 

Preferred qualifications, capabilities, and skills 

• College degree is a plus
• Experience supporting Managing Director level (or equivalent) and above 
• Prior experience within Investment Banking or a fast-paced, client-facing environment 

 

 

 

Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.

About Us

JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world’s most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.

We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process. 

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants’ and employees’ religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.

JPMorgan Chase & Co. is an Equal Opportunity Employer, including Disability/Veterans

About the Team

J.P. Morgan’s Commercial & Investment Bank is a global leader across banking, markets, securities services and payments. Corporations, governments and institutions throughout the world entrust us with their business in more than 100 countries. The Commercial & Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world.