Administrative Assistant to the Superintendent

RSU #63 Administrative Assistant to the Superintendent Job Description Job Goal To perform highly responsible, complex secretarial and administrative duties requiring independent judgment and deep knowledge of District policies and procedures. This role serves as a key coordinator of administrative details to maximize the efficiency and effectiveness of the Superintendent and Central Office operations. Qualifications Technical Proficiency: Strong knowledge of word processing, data management systems, and standard office equipment. Communication Skills: Exceptional written, verbal, and interpersonal communication skills for interacting with staff, town officials, and the public. Professionalism & Discretion: Demonstrated ability to manage sensitive, confidential personnel and District information with absolute discretion. Adaptability: Excellent organizational skills, including the ability to prioritize tasks and accurately interpret varied administrative inputs (including handwritten drafts). Performance Responsibilities Board of Directors & Policy Management Coordinate the preparation, format, and supporting documentation for the RSU #63 Board of Directors meeting agendas; attend Board meetings and serve as the official recorder for minutes. Package and distribute necessary informational materials to Board members in a timely manner. Type updated District policies, maintain the official Policy Book, and update the District website under the guidance of the Policy Committee Chairperson. Human Resources & Onboarding Administer the onboarding process for all new hires and assist in managing employee relations. Prepare individual employment contracts, salary agreements, notices, and related personnel documentation. Enter and maintain all employee data—including status changes and terminations—within the Maine Department of Education reporting platform. Coordinate, track, and ensure District-wide compliance with annual and mandatory employee training programs. Manage, post, and track all District job advertisements across various newspapers and digital platforms; maintain and update the active District substitute list. Superintendent Support & Office Operations Serve as the primary point of contact for the Central Office; welcome visitors, screen calls, address complaints, and resolve or route inquiries to the appropriate administrators. Manage the Superintendent’s calendar, schedule appointments, and coordinate travel arrangements for conferences and meetings. Compose, type, and distribute high-quality memorandums, correspondence, reports, and presentations for the Superintendent and the Administrative Team. Screen, route, and follow up on incoming mail and correspondence to ensure prompt administrative action. Establish, organize, and maintain the Central Office filing and record-keeping systems. Data, Reporting & District Logistics Compile, verify, and submit necessary local and State reports, including enrollment data for elementary and secondary tuitioned students. Compile, update, and distribute the annual Staff Directory to principals and the Administrative Team. Prepare and distribute the official school calendar to District staff, Board members, town officials, high schools, and the State. Perform other duties as assigned by the Superintendent. How To Apply We are accepting applications on a rolling basis until all positions are filled. To Apply, Please Submit The Following A completed RSU 63 Support Staff Application (Available at A current Resume Professional References Copies of any relevant Credentials or Certifications Send Your Application Materials To Carrie Schwabenbauer , Administrative Assistant Address: RSU 63 Superintendent's Office 202 Kidder Hill Road, Holden, ME 04429 Email: View email address on click.appcast.io | Phone: View phone number on click.appcast.io RSU 63 is an Equal Opportunity Employer. #J-18808-Ljbffr