Administrative Assistant

Job Description

Job Description

Executive Legal Assistant

Our client, a publicly traded organization, is seeking an Investor Relations Coordinator to support its Investor Relations team. This role is responsible for coordinating investor events, supporting shareholder communications, managing vendor relationships, and providing administrative and project support to senior leadership.

Responsibilities

Coordinate investor events, conferences, roadshows, and shareholder meetings.

Assist with the preparation and distribution of investor communications, annual reports, proxy materials, and press releases.

Serve as a point of contact for investor, analyst, shareholder, and media inquiries.

Manage vendor contracts, invoices, budgets, and expense tracking.

Maintain investor, analyst, and media databases and distribution lists.

Coordinate calendars, meetings, travel arrangements, and department schedules.

Process expense reports and support day-to-day Investor Relations operations.

Handle confidential information with professionalism and discretion.

Qualifications

Bachelor's degree preferred.

3+ years of experience in Investor Relations, Executive Administration, Project Coordination, Event Planning, or a related corporate environment.

Strong organizational, project management, and multitasking skills.

Excellent written and verbal communication abilities.

Proficiency with Microsoft Office Suite.

Ability to work independently, manage competing priorities, and meet deadlines in a fast-paced environment.

This is an excellent opportunity for a highly organized professional seeking exposure to executive leadership, investor communications, and high-profile corporate events.

If you are qualified for this position, please send me your resume and to Director, View email address on us.fitly.work[dot][com] for immediate consideration!

• 7+ years of experience in administrative support, investor relations coordination, executive support, event planning, or a related corporate environment.
• Bachelor's degree preferred.
• Demonstrated ability to manage multiple priorities, stay organized, and deliver high-quality work within tight deadlines.
• Strong written and verbal communication skills with the ability to interact effectively across teams and external stakeholders.
• Proficiency in Microsoft Office Suite, including tools used for presentations, reporting, scheduling, and correspondence.
• Experience supporting corporate events, meeting logistics, and travel coordination in a detail-oriented office setting.
• Ability to work independently, exercise discretion, and adapt quickly in a fast-paced environment.