Administrative Assistant

Job Description

Job Description

We are looking for an Administrative Assistant to support a busy nonprofit team in Greenwood Village, Colorado.

This part-time, on-site opportunity offers 20 hours per week with flexible scheduling and is a contract position with the potential to become permanent for someone who thrives in a collaborative, service-focused environment.

The role centers on membership support, office coordination, data accuracy, and event preparation, making it ideal for a dependable individual who can work independently while staying highly organized.

Responsibilities:

• Provide day-to-day administrative support for office operations, including general clerical tasks and responsive assistance with incoming questions.

• Manage membership-related activities such as responding to inquiries, processing payments, updating records, distributing dues notices, and supporting event registrations.

• Maintain and improve the accuracy of membership and contact information across a large database, including data cleanup for thousands of individual records.

• Prepare correspondence, mailings, and electronic communications using Microsoft Office tools, including document formatting and mail merge activities.

• Assist with planning and coordination for conferences and events by organizing materials, gathering member-contributed items, and helping with logistics as needed.

• Support a major event that may require travel in October, including on-site coordination and preparation before and after the program.

• Handle data entry and office documentation with a high level of accuracy while helping reduce workload across the team.

• Provide administrative support for periodic financial or operational tasks, including assisting with annual check distribution for an affiliated nonprofit organization.

• At least 1 year of experience in an administrative, office support, receptionist, or customer service role.

• Proficiency with Microsoft Word, Excel, and PowerPoint, with the ability to create documents, manage spreadsheets, and support presentations.

• Experience with data entry and database maintenance; familiarity with membership databases is preferred.

• Strong written and verbal communication skills with a detail-oriented, member-focused approach to service.

• Ability to work independently, stay organized, and make sound decisions without frequent oversight.

• Dependable and trustworthy work style with the ability to manage responsibilities consistently in an on-site office setting.

• Comfortable supporting event-related activities and occasional travel when needed.