Administrative Assistant

Job Description

Job Description

Administrative Assistant

We are looking for an experienced Administrative Assistant to join a team in Greenwood Village, Colorado on a Contract basis. This position blends front desk coverage with administrative support for senior leaders, making it ideal for someone who is organized, adaptable, and comfortable shifting priorities throughout the day. The role also helps keep the office running smoothly by coordinating visitor logistics, travel arrangements, and day-to-day workplace needs.

Responsibilities:

• Welcome visitors, manage check-ins, and ensure guests complete required onboarding steps such as safety procedures upon arrival.

• Provide administrative support to multiple leaders by coordinating calendars, arranging travel requests, and assisting with expense submissions.

• Serve as a central point of contact at the front desk, handling incoming inquiries and maintaining a detail-oriented experience for internal and external guests.

• Oversee office readiness by ordering supplies, monitoring shared spaces, and helping conference rooms and kitchen areas remain stocked and organized.

• Assist with planning workplace events such as employee celebrations, food deliveries, and setup for new employee or team recognition activities.

• Support meeting logistics, including coordinating meal delivery and room arrangements for leadership or board-related gatherings.

• Help resolve unexpected office and visitor needs by identifying workspace solutions and responding effectively to ad hoc requests.

• Contribute to occasional administrative tasks such as light document preparation, scheduling support, or other coordination needs as they arise.

• At least 3 years of administrative, office support, or reception experience in a detail-oriented environment.

• Strong interpersonal skills with the ability to represent the office effectively when interacting with guests and senior leaders.

• Experience managing calendars, scheduling meetings, and coordinating travel or related logistics.

• Ability to handle multiple responsibilities at once and adjust quickly as priorities shift during the day.

• Proficiency in common administrative tasks such as data entry, answering inbound calls, and general office coordination.

• Sound judgment and problem-solving skills, especially when managing visitor arrangements or unexpected requests.

• Comfortable supporting a combination of front desk operations and administrative duties within a fast-paced setting.