Legal Secretary

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Client Overview:

Our client, a well-established Florida law firm, is seeking an experienced Legal Secretary to join its Fort Lauderdale office. This position offers the opportunity to support a busy litigation practice handling complex medical malpractice matters in a collaborative and professional environment.

Salary/Hourly Rate:

$70,000 - $90,000

Position Overview:

The Legal Secretary will provide comprehensive administrative and litigation support to attorneys throughout all phases of medical malpractice litigation, from pre-suit through trial and appeal. The ideal candidate is highly organized, proactive, and experienced in managing complex litigation files in a fast-paced legal setting.

Responsibilities of the Legal Secretary:

• Prepare, proofread, and format pleadings, discovery, correspondence, and other legal documents.
• Maintain and organize electronic and physical case files from case inception through closing.
• Coordinate attorney calendars, including hearings, depositions, mediations, meetings, and other litigation events.
• Monitor court deadlines and ensure timely filings in both state and federal courts.
• Assist with discovery, trial preparation, exhibit organization, and deposition coordination.
• File legal documents electronically with state and federal courts.
• Perform administrative tasks including opening new matters, conflict checks, time entry, expense reports, and travel coordination.
• Communicate with clients, opposing counsel, court personnel, and third-party vendors as needed.

Required Experience/Skills for the Legal Secretary:

• 3-5+ years of Medical Malpractice Legal Secretary experience required.
• Strong knowledge of Florida state and federal court procedures, including e-filing.
• Experience supporting attorneys through all phases of litigation.
• Excellent organizational, proofreading, and document formatting skills.
• Ability to manage multiple priorities and meet strict deadlines.
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel).
• Experience with legal document management systems (iManage or similar) preferred.
• Strong communication skills and the ability to work effectively in a team-oriented environment.

Preferred Experience/Skills for the Legal Secretary:

• Trial preparation experience.
• Experience supporting multiple attorneys in a fast-paced litigation practice.

Education Requirements:

• High school diploma or equivalent required.
• Legal Assistant or Legal Secretary certificate is a plus.

Benefits:

• Medical, Dental, and Vision.
• 15 days of PTO.
• 401k availability.

Job Wrapping ID: #LI-AJ3

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EOE/M/F/D/V/SO