Administrative Aide

Applications to be submitted by September 08, 2026 Compensation Grade: P13 Compensation Details: Minimum: $52,979.00 - Maximum: $52,979.00 Annually Positions with a designated work location in New York City, Nassau, Rockland, Suffolk, or Westchester Counties will receive a $4,000 annual downstate adjustment (pro-rated for part-time positions). Department (OPH) CCH - Division of Epidemiology Job Description Health Research, Inc. is seeking an Administrative Aide to provide a full range of administrative support within this fast-paced, dynamic Division. The Administrative Aide will support management and staff within Division Office and interact daily with staff from the Division's Bureaus and Statistical Unit, other program areas within the Center for Community Health, Department Executive Staff, OPH and other internal and external health partners regarding communicable disease surveillance, outbreak control, response and prevention issues, and public health emergencies that impact the health and safety of NYS residents. Duties Duties will include: assisting with coordinating and maintaining complex schedules with competing priorities; schedule meetings and conferences and arrange for appropriate space or webinars; make travel arrangements and prepare travel expense reports; assist with routing and tracking of numerous assignments, documents and emails that come through Division office; and, answer and triage calls. The incumbent will also review and handle incoming Executive Deputy Commissioner Clearance (EDCC) correspondence by gathering information to coordinate responses from a variety of sources; maintain required information in office tracking systems; resolve routine, administrative day-to-day problems that impact office operations; maintain electronic and paper filing systems; assist with maintaining and improving office procedures to support efficient operations; compile and prepare a variety of reports and other documents as needed. Minimum Qualifications Bachelor's degree in a related field; OR an Associate's degree in a related field and one year of general office, secretarial, or administrative experience; OR three years of such experience Preferred Qualifications At least one year experience using Microsoft Office Suite (Outlook, Word, Excel, Power Point) and specifically Outlook At least one year of experience answering multi-line telephones for multiple staff At least one year of experience managing calendars and scheduling meetings At least one year of experience performing data-entry At least one year experience arranging large meetings, travel, purchasing Experience independently managing administrative projects, and an ability to effectively multi-task and prioritize a high-volume workload Experience handling confidential and sensitive materials Conditions of Employment Grant funded position Compliance with funding requirements such as time and effort reporting, grant deliverables, and contract deliverables, is required Valid and unrestricted authorization to work in the U.S. is required Visa sponsorship is not available for this position The selected candidate must reside within a reasonable commuting distance of the official work location specified in the job posting and must also be located in or willing to relocate to one of the following states: New York, New Jersey, Connecticut, Vermont, or Massachusetts, prior to hire This position is eligible for a hybrid work schedule, with a combination of onsite and remote work HRI participates in the E-Verify Program Benefits Health, dental and vision insurance - Several comprehensive health insurance plans to choose from; Flexible benefit accounts - Medical, dependent care, adoption assistance, parking and transit; Generous paid time off - Paid federal and state holidays, paid sick, vacation and personal leave; Tuition support - Assistance is available for individuals pursuing educational or training opportunities; Retirement Benefits - HRI is a participating employer in the New York State and Local Retirement System and offers optional enrollment in the New York State Deferred Compensation Plan;. HRI provides a postretirement Health Benefits Plan for qualified retirees to use towards health insurance premiums and eligible medical expenses; Employee Assistance Program - Provides educational and wellness programs, training, and 24/7 confidential services to assist employees, both personally and professionally; And so much more! Work Location Expectations At HRI, the nature of hybrid and onsite work varies by position. Some roles require full onsite presence, while others allow a hybrid schedule. Managers determine the specific telecommuting expectations for each role based on operational needs and job responsibilities. If designated as hybrid, you will divide your time between working remotely and reporting onsite. Regardless of telecommuting status, all HRI employees must live within a reasonable commuting distance of their official work location and must reside in one of the following states: New York, New Jersey, Connecticut, Massachusetts, or Vermont. About Health Research, Inc. HRI's mission is to build a healthier future for New York State and beyond through the delivery of funding and program support to further public health and research programs in support of the New York State Department of Health, Roswell Park Comprehensive Cancer Center and other entities. HRI is a mission driven, non-profit organization committed to fostering an environment that encourages collaboration, innovation, and mutual respect and we strive to ensure every individual feels welcomed and appreciated. Equal Opportunity As an Equal Opportunity and affirmed employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability, protected veteran status, or any other characteristic protected by law. Accommodation & Contact --- If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by contacting HRI Human Resources at View email address on click.appcast.io or View phone number on click.appcast.io. #J-18808-Ljbffr Health Research, Inc.