Document Control Coordinator II

Job Description

Job Description

About Us

Triangle DeCon Services Inc. is a boutique full service real estate advisory firm with a focus on project development and construction management for our valued private developers and public organizations in Southern California. We are a young, energetic, ethical, professional, knowledgeable, customer-centric and multilingual team looking to deliver the most value to our clients and build/promote trust with them. Our team consists of licensed Professional Engineers (PE), certified Project Management Professionals (PMP), certified professional with Design Build Institute of America (DBIA), licensed General Building Contractor and other industry designations. We can provide entitlement, development, design, procurement, construction management, project management, expert witness and litigation support services on a variety of building types. Our experienced team have provided these services to successfully deliver various facilities for public school districts, college districts, universities, commercial developers, hospitality owners, multinational CM/PM consultants and other valued clients.

Job Summary

Are you looking to apply your skills and utilize your experience to make a difference in our community? Are you motivated to collaborate with a diverse team of professionals to deliver new projects for our clients? Triangle is waiting for you to join our team!

This is a full-time position with Los Angeles Community College District.

Working under the Director of Contracts, this position calls for an experienced IT Purchasing Specialist
that will be expected to provide planning, strategic recommendations, administration, and reporting for
a variety of IT purchasing needs in support of the LACCD Bond Program.

Responsibilities

The Document Control Support II provides intermediate-level document control and administrative
support for the BuildLACCD Program. Working under the direction of the Document Control Manager,
this position is responsible for maintaining the integrity, accuracy, organization, and accessibility of
program documentation. The role supports document processing, records management, contract
documentation, invoice tracking, public information requests, and data management while ensuring
compliance with established program procedures and document control standards.
Provide day-to-day support to the Document Control Manager in the administration and
maintenance of the program's document control system.

• Process, review, distribute, and track incoming and outgoing project documentation in accordance
  with established document control procedures.
• Perform high-volume data entry while ensuring the accuracy and completeness of project records.
• Apply document coding and indexing standards to ensure proper classification, retrieval, and
  organization of electronic and hard-copy records.
• Maintain, organize, archive, and retrieve project documents using the DocView document
  management system.
• Perform records management activities, including document retention, archiving, and disposition in
  accordance with program policies and records retention requirements.
• Support the management and maintenance of contract documents, including tracking revisions,
  amendments, correspondence, and supporting documentation.
• Assist with processing, logging, and maintaining invoice documentation and related records to
  support program operations.
• Support responses to Public Information Requests (PIRs) by locating, organizing, and preparing
  requested documentation in accordance with applicable procedures and timelines.
• Verify documentation for completeness, accuracy, and compliance before distribution and filing.
• Coordinate with program staff and District personnel to obtain, distribute, and maintain required
  project documentation.
• Generate document tracking logs, reports, and status updates as requested by management.
• Maintain confidentiality of sensitive and proprietary program information.
• Assist with continuous improvement of document control processes and procedures.
• Perform other document control and administrative duties as assigned

Required Experience:

• Minimum of three (3) years of administrative support experience. High school diploma or equivalent required.
• Experience performing data entry, document processing, filing, and records management.
• Experience working with contracts documents, invoices, and maintaining project records.
• Experience using electronic document management systems.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and Adobe Acrobat).
• Strong organizational skills with the ability to manage multiple priorities while maintaining a high level of accuracy and attention to detail.

Preferred Qualifications:

• Administrative experience in document control or records management.
• Experience using DocView or a comparable document management system