Executive Assistant

Occupation: Executive Secretaries and Executive Administrative Assistants Location: Charleston, SC 29401 Job Type: Full Time (30 Hours or More) Posted: 06/17/2026 Position: Executive Assistant to the CEO (⁢Onsite / Hybrid option available in Charleston, SC 29403) Salary: $80-90K/yr Key Duties and Responsibilities Executive Support Manage and prioritize the CEO's calendar, commitments, and competing priorities Coordinate personal and business travel, including itineraries, logistics, and real‑time adjustments Manage executive communications, including inbox monitoring, prioritization, and response coordination Ensure executives are prepared for meetings, calls, and key engagements Track action items, decisions, and deliverables to ensure accountability and follow through Anticipate needs, resolve scheduling conflicts, and coordinate follow‑up activities Prepare agendas, presentations, reports, briefing materials, and executive correspondence Coordinate meeting logistics, attendee communications, and special events Support expense reporting and travel administration Provide administrative and occasional personal assistant support to the VP of Operations, as needed Support special projects and cross‑functional initiatives Handle confidential business and personal matters with discretion and professionalism Office Operations & Administrative Support Coordinate headquarters office operations and maintain a professional, business‑ready environment Receive, process, and securely distribute mail, packages, and sensitive documents Manage office, SWAG, and onboarding inventory, including ordering, storage, and distribution Assemble onboarding kits and employee recognition items Support employee engagement activities, company events, and administrative initiatives Safeguard confidential information and company assets Qualifications At least 6–10 years of experience supporting senior executives in an Executive Assistant or comparable role Experience managing executive calendars, travel, and confidential communications Proficiency with Microsoft Office, Outlook, Teams, and related business applications Certified South Carolina Notary Public, or ability to obtain within six months of hire Demonstrated success coordinating multiple priorities in a fast‑paced environment Key Skills & Competencies Exceptional organizational, coordination, and follow‑through skills Executive presence, professionalism, and sound judgment Strong written and verbal communication skills High level of discretion, confidentiality, and trustworthiness Strong situational awareness and emotional intelligence Self‑driven, resourceful, and proactive Ability to anticipate needs, solve problems, and operate independently Strong attention to detail while managing multiple priorities Ability to build productive relationships across all levels of the organization Education Requirements Bachelor's degree in business administration, communications, or related field Work Environment / Physical Requirements Primary report to headquarters; hybrid remote work available as agreed with the hiring manager Must reside within the Charleston Metropolitan Area Valid driver's license and reliable personal transportation required Availability during normal business hours and responsive to occasional time‑sensitive executive support needs Availability to complete occasional errands, deliveries, meeting support, and administrative tasks requiring an in‑person presence We are an equal opportunity employer, and we are an organization that values diversity. We welcome applications from all qualified candidates, including minorities and persons with disabilities. #J-18808-Ljbffr