Accounting Assistant

Job Title

Perform a variety of routine basic bookkeeping and accounting duties including reconciling of various data, accepting payments over the counter and through the mail, financial record keeping, performing cashiering services, processing payments and preparing bank deposits; perform various payroll processing duties and respond to customer complaints and inquiries.

Essential and Supplemental Functions

Essential functions may include, but are not limited to the functions listed below. Must be able to perform the essential functions of the job with or without a reasonable accommodation.

1. Receive, sort and enter payment information into computer system; verify dollar amounts, vendor names and addresses; prepare bank deposit.
2. Perform customer service counter duties including collecting cash, processing payments and responding to complaints and inquiries.
3. Maintain inventory of purchased supplies and inventory distribution transactions.
4. Receive and verify time cards; enter information into the computer.
5. Process various department payrolls; reconcile payroll records, ledgers and various data; maintain sick leave, vacation and compensation.
6. Perform a variety of duties including financial spreadsheets, word processing and verification of data input; maintain files and records retention as required.
7. Assist in posting data to various ledgers, registers, journals, spreadsheets, databases and logs according to established accounting techniques and procedures.
8. Maintain and compute adjustments for assigned accounts; maintain contracts; insure compliance with various programs.
9. Input and retrieve a variety of fiscal and statistical information using a computer terminal; reconcile various data and insure supporting documentation is provided; analyze and troubleshoot inconsistency of data and resolve issues.
10. Reconcile monthly statements from vendors; confer with vendors regarding purchase orders, invoices and payments.
11. Coordinate various travel arrangements as necessary.
12. Answer the telephone; refer calls to appropriate division personnel.
13. Issue permits; receive and process amount due for regulation, licensing and permit fees.
14. May assist in cashiering at Convenience Centers or Scale House.
15. May drive daily for approximately four (4) hours a day.

Supplemental functions:

1. Prepare and process purchase orders for payment; maintain, balance and reconcile account records.
2. Transfer expenditure/revenue figures from the general ledger/journals to spreadsheets for reporting purposes.
3. Attend and participate in a variety of staff meetings.
4. May perform routine dispatching duties as necessary.
5. Perform related duties and responsibilities as required.

Minimum Education, Experience And Additional Requirements

Education and experience directly related to the minimum requirements below may be interchangeable on a year for year basis. High school diploma or GED supplemented by fifteen (15) credit hours of college-level course work in business; and Two (2) years of basic bookkeeping or accounting experience.

Working Conditions

Environmental: Office environment, exposure to computer screens. Physical: Essential and supplemental functions may require sitting for prolonged periods of time; extensive use of computer keyboard.

Benefits

Total Rewards. Total You.

The City of Albuquerque takes pride in offering our employees one of the most attractive Total Rewards packages in New Mexico. In addition to competitive salaries, the City provides benefit options for health, pharmacy, dental, vision, life, disability, and much more. The City also has pre-tax savings plans for healthcare, childcare, and parking. Employees participate in the state's public retirement system (PERA), with the City paying up to 75 percent of the employee's contribution. That's higher than any other contribution rate in the state of New Mexico!

Paid holidays? Check

Paid parental leave? Check

Paid birthdays off? Check

Vacation and sick leave starting Day 1? Check and check

Our people matter and we prioritize physical, mental, and financial wellbeing. With resources such as onsite and mobile medical clinics, an employee assistance program that encourages work-life balance, and tuition assistance and professional development pathways, the City is committed to equipping our employees with tools to better their lives and grow their careers while serving their community.

Total Rewards City of Albuquerque

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