Team Executive Assistant / Team Coordinator
$120kLong Ridge Partners
Our client, a highly regarded investment management firm, is seeking an experienced Team Executive Assistant / Team Coordinator to support a team of investment professionals. This is an excellent opportunity for a polished, proactive, and detail oriented professional who thrives in a fast paced environment and enjoys being a key resource to a collaborative team.
The role also offers exposure beyond traditional Executive Assistant responsibilities, including involvement in research coordination, team offsites, and ad hoc projects.
Key Responsibilities:
• Provide day to day administrative support to a team of investment professionals.
• Manage complex, high volume calendars, scheduling, and meeting logistics.
• Coordinate internal and external meetings and ensure all logistics are handled seamlessly.
• Arrange domestic and international travel and manage itinerary changes as needed.
• Process expense reports and maintain accurate team records.
• Organize and distribute research materials and other relevant team information.
• Assist with team offsites, special projects, and other ad hoc needs.
• Coordinate with internal teams and external contacts to ensure efficient communication and follow through.
• Serve as a proactive resource to the team, anticipating needs and helping priorities stay on track.
Qualifications:
• Bachelor’s degree required.
• 3+ years of Executive Assistant, Team Assistant, or related administrative experience.
• Financial services experience preferred.
• Experience managing high volume calendars and rapidly changing priorities.
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office, including Outlook, Excel, Word, and PowerPoint.
• Professional, collaborative, and solutions oriented approach.
• Ability to exercise discretion and work effectively in a fast paced environment.
Compensation:
$120,000 base salary, plus paid overtime and discretionary bonus.
$120k
...Our client, a highly regarded investment management firm, is seeking an experienced Team Executive Assistant / Team Coordinator to support a team of investment professionals. This is an excellent opportunity for a polished, proactive, and detail oriented professional who...SuggestedFull timeWork at officeLong Ridge Partners
New York, NY3 hours ago- ...from a lean startup and our leadership team is growing across four continents.This is... ...and make AI and automation core to how executive support gets done. EAs are the connective... ...executive is ever without support. You coordinate coverage when EAs are out or traveling,...SuggestedLive inWork at officeRotating shift
Legora
New York, NY5 days ago $80k - $120k
...Executive Assistant – ConfidentialLocation: New York, NYCompensation: $80,000–$120,000 base + overtime + discretionary bonusSchedule: Monday–... ...ensuring executives remain focused, projects stay on track, and the team functions seamlessly.Key ResponsibilitiesAct as a trusted...SuggestedMonday to FridayMission Staffing
New York, NY4 days ago$75k - $100k
...how to make sure things run smoothly? We’re looking for an executive/team assistant to: manage calendars including conference calls, vacations... ...meetings arrange travel bookings, itineraries and visa coordination support office administration, like ordering supplies, handling...SuggestedFull timeWork at officeFlexible hoursUBS
New York, NY1 day ago- ...United States Fund for UNICEF in New York is seeking an experienced LT Executive Assistant to support a select group of senior leaders. The role blends hands-on coordination with strategic prioritization to keep leadership operations running smoothly. Responsibilities...Suggested
United States Fund for UNICEF
New York, NY1 day ago $68k - $85k
...accommodation or an alternative application process. Leadership Team, Executive Assistant Regular Full-Time 30+ days ago Requisition ID: 1273... ...effectively day to day. The role blends hands‑on coordination and execution with the judgment and prioritization needed...Full timeWork at office$35 - $50 per hour
...Do you have great Administrative Assistant or Executive Assistant experience but want to be more in control of your time and when you work? We... ...mean regular work within the same company, getting to know the teams and systems well, and gaining a deeper understanding of the...Hourly payLong term contractFull timeContract workTemporary workJoss Search
New York, NY4 days ago- ...award winning architectural firm in NYC seeking a full time Executive Assistant to support the firm’s two partners. To be considered for this... ...graphic design preferred as well as experience supporting a team of high-level professionals. The candidate must be able to handle...Full timeWork at office
Hill West Architects
New York, NY3 hours ago $115k - $130k
...Position: EXECUTIVE ASSISTANT TEAM LEAD Location: NYC, ON-SITE 5 days Salary Range: $115,000 - $130,000 About the Company Growing... ...and independently managing follow-ups and action items. Coordinate client/prospect meetings, presentations, events and other...Full timeWork at officeAtrium
New York, NY1 day ago- ...Executive Assistant & Office Lead – Premier Private Equity Firm $100,000- 125,000 Discretionary... ...days onsite / Fridays remote depending on team needs) Key Responsibilities... ...all visitors. Logistics & Catering: Coordinate daily catered lunches, manage kitchen and...Full timeWork at officeLocal areaRemote work
Career Group
New York, NY2 days ago - ...Position: Executive Assistant Team Lead | NYC Location: New York City, NY Onsite: 3 days Compensation: $110,000-125,0000 I’m working on an exciting opportunity with a leading, privately held global professional services firm that is looking to add an Executive...Full timeWork at office
Atrium
New York, NY4 days ago $85k - $110k
...Macquarie's Legal and Governance Group as an Executive Assistant based in our New York office supporting the Americas team. We are a global financial services group... ...strategic diary management across time zones, coordinating international travel, and processing expenses...Temporary workWork at officeWork from homeFlexible hours$35 - $50 per hour
...Do you have great Administrative Assistant or Executive Assistant experience but want to be more in control of your time and when you work? We... ...mean regular work within the same company, getting to know the teams and systems well, and gaining a deeper understanding of the...Hourly payLong term contractFull timeContract workTemporary workJoss Search
New York, NY1 day ago$25 - $30 per hour
...organized, and proactive Temporary Administrative / Executive Assistant to support our office and senior team members. This is a full-time, on-site temporary... ...Answer and direct the office phone Coordinate meetings, calendars, and scheduling Assist with...Hourly payFull timeTemporary workWork at officeShift workMossanen Group
New York, NY4 days ago- ...BMO is seeking an Executive Assistant to support the US Head of Global Asset Management in New York. The role involves managing the executive... ...tasks with discretion and independence. You will coordinate across stakeholders, prepare materials, track action items,...
Bmo
New York, NY5 days ago $20.5 per hour
...Chimes is a not-for-profit organization that assists people with intellectual and behavioral... ...PRIMARY JOB FUNCTION(S) Serves as Executive Assistant to the Executive level staff.... ...calendar for manager. Schedules appointments, coordinates calendar items, and handles telephone...Hourly payFull timeWork at officeFlexible hoursChimes Delaware Brand
New York, NY4 days ago- ...Veta Virtual is hiring an Administrative/Executive Assistant to work with one of our clients in the US or Canada. You will manage projects, communications, and daily operations, staying one step ahead so leaders can focus on strategic work. The role requires 2+ years in...Remote work
Veta Virtual Inc.
New York, NY2 days ago - A national recruiting company is seeking an administrative professional in New Jersey to provide comprehensive administrative support to the department director. Responsibilities include handling all admin duties, scheduling meetings, and managing both international and...
Mindlance
New York, NY4 days ago - ...BMO U.S. Executive Assistant role provides high‑level administrative and operational support to the US Head of Global Asset Management. The... ...with discretion and independence. In this role you will coordinate across internal and external stakeholders, improve processes...
BMO U.S.
New York, NY1 day ago - ...Senior Administrative Assistant/Executive AssistantGrow your career as a Senior Administrative Assistant / Executive Assistant with an innovative... ...; prepare and distribute schedules/agendas for travelAssists team members with the documentation related to overseas travel...Full timeContract workTemporary workWork at officeWorldwideOverseasFlexible hours3 days per week
Motion Recruitment
New York, NY3 days ago $70.76k - $79.63k
...POSITION DETAILS Serves as an Executive Assistant to the Provost, assisting with the implementation of major initiatives and managing office... ..., and the Academic Implementation Plan. Assists with the coordination and implementation of major divisional events including the...Full timeWork at officeWeekend workAfternoon shiftCity University of New York
New York, NY4 days ago- ...a highly organized, systems-oriented Executive Assistant (EA) to support CEO in a fast-growing,... ...Schedule meetings primarily through Slack coordination Ensure meetings follow quality... ...anywhere Supportive and collaborative team environment Learning and development opportunities...Full timeRemote workDay shift
FreedUp
New York, NY1 day ago $90k - $110k
A creative agency is seeking an Office Administrator to manage office activities, support Partners, and maintain a productive work environment in New York City. This role involves organizing office functions, liaising with vendors, and providing administrative support ...Work at officeAquent Talent
New York, NY1 day ago- ...Macquarie Asset Management is seeking an Executive Assistant for the Credit and Insurance team to support the Global Head and, over time, other senior leaders... ...Asia, London and New York with travel and meeting coordination across multiple time zones. Ideal candidates bring...
Macquarie Bank Limited
New York, NY1 day ago - ...Executive Assistant / Operations Assistant – Remote | U.S. Hours Position Type: Full-Time, Remote... ...executive assistance, administrative coordination, task management, communication, and operational... ...Coordinate information across teams and stakeholders Support miscellaneous...Full timeWork at officeRemote work
Pavago
New York, NY1 day ago - ...Jobgether is seeking a polished, dependable Virtual Assistant to support acquisition outreach, executive operations, and administrative duties for a US-based business. This full-time remote contract role emphasizes structured outreach, calendar management, and document...Full timeContract workRemote work
Jobgether
New York, NY3 days ago - ...Aledade is seeking an Executive Assistant to partner with 3-4 senior leaders (SVPs+) and act as a strategic executive business partner. This... ...travel, draft strategic communications, triage inboxes, coordinate virtual and in-person meetings, and serve as a trusted gatekeeper...Remote work
Aledade, Inc.
New York, NY5 days ago - ...Abacus Group, LLC is seeking a polished Executive Assistant to provide high-level support to a senior executive and assist with daily office... ...York environment. You will manage an intricate calendar, coordinate travel, handle front-desk duties, and liaise with vendors,...Work at office
Abacus Group
New York, NY3 days ago - ...C-Suite Assistants in New York's Flatiron District is seeking an Executive Assistant/Office Manager to support two executives and an analyst, managing calendars, travel, meetings, and office operations in a fast-paced hedge fund setting. This in-office role offers Summer...Summer workWork at officeRemote work
C-SUITE ASSISTANTS
New York, NY3 days ago $32 per hour
...Solomon Page is seeking an Executive Assistant to support three senior leaders in the marketing division of a leading entertainment company. The role blends executive support with creative and communications tasks, requiring proactive organization, strong calendar control...Monday to FridaySolomon Page
New York, NY4 days ago
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Team Executive Assistant / Team Coordinator. Be the first to apply!
- temporary admin assistant New York, NY
- administrative assistant remote New York, NY
- part-time administrative assistant New York, NY
- operations administrative assistant New York, NY
- admin booking assistant New York, NY
- trust operations assistant New York, NY
- personal administrative assistant New York, NY
- administrative medical assistant New York, NY
- operations support assistant New York, NY
- team administrator New York, NY