Executive Assistant (Chicago)

We’re seeking an experienced Executive Assistant to provide high-level support to a President and Owner who operates at the intersection of law, government affairs, and business leadership.

This is a role for someone who enjoys being one step ahead—managing a complex calendar, balancing competing priorities, handling sensitive information, and keeping both professional and personal details moving smoothly. You’ll work closely with a highly accomplished leader and interact with attorneys, lobbyists, clients, government officials, and senior professionals.

The ideal candidate is polished, resourceful, highly organized, and naturally proactive. You’re someone who can anticipate what’s needed, solve problems before they become problems, and handle a fast-moving environment with discretion, confidence, and good judgment.

Responsibilities

• Manage the President’s complex, high-volume calendar, coordinating meetings with clients, government officials, Firm leadership, and internal teams while proactively resolving scheduling conflicts.
• Prepare and polish high-level documents, including memos, presentations, client pitch materials, legislative summaries, reports, and other communications.
• Support the President’s Firm management and government affairs responsibilities, including tracking action items and coordinating follow-up related to state and federal lobbying efforts.
• Coordinate communication and collaboration across attorneys, lobbyists, paralegals, administrative teams, and multiple practice groups.
• Manage all aspects of domestic travel, including flights, hotels, ground transportation, restaurant reservations, and expense reporting.
• Assist with Firm events, client entertainment, government affairs functions, and business development activities.
• Provide occasional personal support, including scheduling appointments, personal travel, errands, and other projects as needed.

Ideal Experience

• Bachelor’s degree preferred, or equivalent relevant experience.
• 5+ years of experience as an Executive Assistant or in a senior administrative support role; experience supporting attorneys, lobbyists, or government affairs professionals is highly preferred.
• Experience supporting senior leadership or managing partners is a strong plus.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and the ability to quickly learn new technology. Experience with legal-specific systems, e-filing, document management, billing, or timekeeping software is helpful.
• Exceptional organization and attention to detail, with the ability to manage multiple priorities and deadlines in a demanding environment.
• Polished written and verbal communication skills and the confidence to work with senior leaders, clients, attorneys, government officials, and other high-level contacts.
• Sound judgment and discretion when handling confidential, sensitive, and privileged information.
• A proactive, solutions-oriented mindset with the ability to anticipate needs, make decisions, and work independently.

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Larko is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.