Executive Assistant (Chicago)

An outstanding consulting firm is seeking an experienced Executive Assistant to support its Chief Executive Officer. This is a high-impact role that serves as a trusted partner to the CEO, providing exceptional support across a dynamic schedule, business priorities, travel, and client commitments.

The Executive Assistant will manage the CEO’s calendar and day-to-day logistics with a high level of discretion, accuracy, and attention to detail. This individual will ensure that meetings, events, travel, and follow-up items are thoughtfully coordinated, clearly communicated, and fully documented. This is a great opportunity for someone who enjoys being relied upon as a true partner and takes pride in making sure the CEO is prepared, informed, and able to operate at their best.

Responsibilities

• Manage the CEO’s complex calendar, including scheduling meetings and events, coordinating changes, and preparing daily briefings with a high level of discretion and confidentiality.
• Maintain and manage the CEO’s weekly priorities and action items, providing status updates on calls, meetings, and follow-ups and ensuring supporting materials are organized and readily available.
• Serve as a key liaison on behalf of the CEO, coordinating with current and prospective clients to schedule meetings and support business development activities.
• Coordinate business development travel, including detailed itineraries, meeting schedules, transportation, and all related logistics.
• Draft and send correspondence on behalf of the CEO using the CEO’s email alias, as needed.
• Develop polished, customized pitch books, presentations, and PowerPoint materials for client and business development activities.
• Organize and manage sensitive documents and information across both physical and electronic formats, including printing, messenger services, hotel deliveries, and preparation of document packets.
• Plan and execute special events and client engagements from start to finish, including venue selection, contract coordination, catering, logistics, and on-site details.
• Manage all domestic and international travel arrangements for the CEO, including flights, hotels, ground transportation, and comprehensive itineraries.
• Track and reconcile CEO travel expenses, manage vendor invoices, and provide weekly updates and documentation to the accounting team.
• Conduct research, compile information, and prepare reports and presentations to support the CEO’s business needs and priorities.
• Maintain accurate, up-to-date records in the company database and other internal systems.
• Coordinate personal travel and related logistics for the CEO’s family, as needed.

Ideal Experience

• 7–10 years of experience supporting a C-suite executive, preferably in a high-touch, fast-paced environment.
• Flexibility to work outside of standard business hours, including occasional weekends, based on the CEO’s needs.
• Highly service-oriented with exceptional attention to detail, accuracy, and follow-through.
• Strong written and verbal communication skills with the ability to interact professionally with internal teams, clients, candidates, and other external partners.
• Proven ability to manage multiple priorities, shift gears quickly, and remain composed in a fast-paced environment.
• Energetic, proactive, and solutions-oriented, with a strong sense of urgency and unquestionable integrity.
• Naturally anticipates needs, thinks several steps ahead, and takes initiative to keep the CEO prepared and organized.
• Advanced proficiency in Microsoft Office, particularly Word and PowerPoint, with the ability to create, format, and refine polished, executive-level materials.

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Larko is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.