Administrative Coordinator

Administrative Coordinator Design Department

Temp-to-Hire | Up to $24/hr DOE | Immediate Need

We are seeking a highly organized and proactive Administrative Coordinator to support a busy Design Department. This is an excellent opportunity for an administrative professional who enjoys supporting multiple leaders, managing changing priorities and keeping a fast-paced team organized and on track.

The ideal candidate will be professional, dependable and detail-oriented with the ability to anticipate needs, take initiative and provide high-level administrative support with minimal supervision.

Responsibilities

• Provided administrative support to 23 Directors within the Design Department
• Managed complex calendars, scheduling and meeting coordination
• Coordinated domestic and/or international travel arrangements and itineraries
• Provided dedicated administrative support to a primary Director while assisting additional leaders as needed
• Coordinated department events and team activities throughout the year
• Assisted with meeting preparation, communications and other administrative projects
• Managed multiple priorities and deadlines while maintaining accuracy and attention to detail
• Anticipated administrative needs and proactively supported efficient day-to-day department operations

Qualifications

• 2+ years of administrative support experience preferred
• Previous experience supporting Directors, executives or multiple leaders strongly preferred
• Strong calendar management, scheduling and organizational skills
• Experience coordinating business travel and itineraries preferred
• Excellent written and verbal communication skills
• Professional, polished and comfortable working with senior-level leadership
• Strong attention to detail with excellent follow-through
• Ability to prioritize multiple responsibilities in a fast-paced environment
• Proactive, dependable and team-oriented

Position Details

• Temp-to-hire with the intent to convert to a permanent position
• Up to $24/hr depending on experience
• Immediate opening with an expedited interview process for qualified candidates

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