Executive Assistant

Title: Executive Assistant Location: Goodlettsville TN Start Date: ASAP Pay Rate: $31-50/hour Type: Contract to hire Hours: Standard Business Hours | Monday-Friday | 40 hours REQUIREMENTS 3+ years of experience supporting executive-level leadership, preferably multiple executives simultaneously Proven experience managing complex and frequently changing executive calendars Strong experience coordinating domestic travel, including flights, hotels, ground transportation, dining, and detailed itineraries Advanced proficiency with Microsoft Outlook and strong overall Microsoft Office skills Exceptional organizational, prioritization, and follow-up skills Ability to manage multiple projects, deadlines, and executive requests simultaneously Strong written and verbal communication skills High level of professionalism, discretion, and confidentiality Proactive mindset with the ability to anticipate executive needs Strong sense of urgency and ability to make sound decisions when priorities compete Ability to communicate effectively and professionally with executives and individuals at all levels of the organization RESPONSIBILITIES Provide high-level administrative and executive support to three Vice Presidents, managing multiple priorities, schedules, and deadlines simultaneously. Own and manage complex executive calendars, including scheduling meetings across multiple departments, executives, and time zones. Proactively identify and resolve scheduling conflicts, prioritize meetings, and make adjustments based on changing business needs. Coordinate all aspects of executive travel, including airfare, hotels, rental cars/ground transportation, dinner reservations, and detailed travel itineraries. Manage frequent calendar and travel changes while communicating updates quickly and professionally to all impacted parties. Schedule and coordinate internal and external meetings, including conference rooms, virtual meeting links, attendees, and other meeting logistics. Prepare executives for upcoming meetings by ensuring schedules, materials, agendas, and relevant information are organized and readily available. Serve as a primary point of contact between the VPs and internal departments, leadership teams, vendors, and external business partners. Monitor and help prioritize incoming requests, communications, meetings, and follow-up items for the executives. Track outstanding action items and deadlines, ensuring appropriate follow-up and helping keep projects and commitments moving forward. Assist with expense reporting, travel documentation, purchase-related administrative tasks, and other recurring executive administrative needs. Coordinate executive lunches, dinners, events, leadership meetings, and other business functions as needed. Prepare, proofread, format, and organize correspondence, reports, presentations, spreadsheets, and other executive-level documentation. Maintain a high degree of confidentiality when handling sensitive business, personnel, financial, and leadership information. Build strong working relationships across departments and levels of the organization to facilitate communication and resolve scheduling or administrative issues. Anticipate the needs of each executive and proactively address issues before they impact schedules, meetings, travel, or deliverables. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. Company Profile Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting . Benefits Information Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future #J-18808-Ljbffr Beacon Hill Staffing Group, LLC