Proposal & Administrative Coordinator

Proposal & Administrative Coordinator

Boca Raton, FL

Proposal & Administrative Coordinator

Position Summary

Join the dynamic team at HFW Companies as a Proposal & Administrative Coordinator and be part of our rapidly growing network of firms! As a key player in our expansion, you will provide essential support to the Regional Finance Manager and collaborate closely with HFW's partner firms on a variety of projects. This role is integral to the financial operations of the firm, assisting in accounts payable and receivable (AR/AP) functions, managing invoicing cycles, and performing in-depth project financial analysis. The Project Accountant will work directly with Project Managers and finance teams to ensure the timely and accurate flow of project-related financial data, including processing invoices, monitoring cash flow, and assisting in audits.

This position offers the opportunity to contribute to improving project financials and operational efficiency while fostering strong relationships with HFW member firms.

The Perks! Flexible Time Off, 401k with match, semi-annual bonuses, and a wide array of comprehensive medical coverage plans. Don't miss this opportunity to be at the forefront of innovation and make a significant impact on our organization's growth and success!

Company Overview

Join HFW, a dynamic professional services company founded in 2020 by industry veterans Michael Hein, Matthew Westphal, and Daniel Forguson. Unlike traditional mergers and acquisitions, HFW takes a unique investment approach that prioritizes the growth and success of its strategic partners and legacy brands without the traditional M&A disruptions and while keeping a focus on its people and their firms' unique cultures. At HFW, we believe in investing differently. Based in St. Louis, we are committed to building a national network of collaborative partners who support each other and drive innovation for our clients on a larger scale. Say goodbye to the disruptive practices of industry giants and join us in shaping a new future for professional services. Apply now to be a part of our innovative team at HFW!

Essential Responsibilities

Serve as technical support to the Regional Finance Manager and apply best practices combined with effective emerging methodologies

Assist HFW Member Firms with AR/AP functions.

Work directly with Member Firm Project Managers and Finance Teams during monthly invoicing cycles.

Issue monthly invoices to HFW partner firms in a timely manner

Process AP vendor invoices in compliance with financial policies and procedures

Generate weekly reports detailing accounts payables status

Assist with in-depth project analysis and prepare periodic reports to provide guidance to Project Managers/Directors and assist them in making informed financial decisions

Assist with analyzing unbilled costs, WIP, A/R, and billings in-excess of earnings to help drive improvements on project cashflows, working capital, and bottom-line margin

May engage in internal/external audits

Develop strong relationships with HFW member firms' accounting teams by driving effective communications Office manager experience daily manager or office activities, mail, supplies, work with IT, vendors and landlord. Marketing, prepare presentations for government projects, work on 330's, resumes, government forms, insurance forms, coordinate with sub consultants.Collections of account receivables, work with private sector and government agencies to collect payments, contact clients, some driving to local offices.

Perform other related duties as assigned

Qualifications

• Education / Experience : Bachelor's degree (B. A.) in accounting, finance or equivalent; and two years related experience and/or training; or equivalent combination of education and experience.
• Extensive knowledge of project and cost accounting
• Understanding of and ability to adhere to generally accepted accounting principles
• Highly proficient with professional services accounting software
• Excellent organizational skills and attention to detail
• Language Ability : Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to author reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the public.
• Math Ability : Ability to apply mathematical operations to such tasks as frequency distribution, determination of test reliability and validity, analysis.
• Reasoning Ability : Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with abstract and concrete variables.
• Computer Skills : To perform this job successfully, an individual should have knowledge of word processing software; spreadsheet software; and ERP database software.
• Travel : Job holder is expected to travel on occasion for introductory meetings, member firm finance team touch base meetings and possibly on sight member firm assistance.