Office Manager
$55k - $70kBullionPacks
Job Description
Office Manager
\n \nAbout BullionPacks
\nBullionPacks is a growing company in the coins and precious metals industry based in Boca Raton, Florida. Our team manages a fast-moving operation involving sales, inventory, shipping, fulfillment, and customer support.
\n \nWe’re looking for an organized, dependable, and detail-oriented Office Manager to join our team.
\n \nAbout the Role
\nThe Office Manager will help keep our office and day-to-day operations organized and running smoothly.
\n \nYou’ll work directly with the owners and team across customer support, bookkeeping, inventory, scheduling, vendors, shipping, and general office administration.
\n \nThis is a hands-on role with real responsibility and direct exposure to a growing business. You’ll also have the opportunity to contribute ideas, think creatively, and help improve how we operate.
\n \nPosition Details
\n- \n
- Salary: $55,000–$70,000 per year, based on experience \n
- Schedule: Standard schedule is Monday–Friday, 8:30 AM–5:30 PM, with flexibility to arrange a schedule that includes weekends. \n
- Location: Boca Raton, FL \n
- Position: Full-time, on-site \n
What You’ll Do
\n- \n
- Manage day-to-day office organization and administrative needs \n
- Manage customer support, including questions, order issues, shipping concerns, and follow-ups \n
- Maintain bookkeeping and financial records in QuickBooks \n
- Organize invoices, expenses, purchases, receipts, and company records \n
- Maintain Excel spreadsheets, reports, and internal records \n
- Track inventory, purchases, incoming products, and supplies \n
- Coordinate team, streaming, and shipping schedules \n
- Communicate with vendors and coordinate orders and deliveries \n
- Help coordinate shipping and order fulfillment \n
- Assist with projects and process improvements \n
- Work directly with the owners on day-to-day priorities \n
What We’re Looking For
\n- \n
- Highly organized, dependable, and detail-oriented \n
- Strong written and verbal communication skills \n
- Good judgment, professionalism, and follow-through \n
- Proficient with Microsoft Excel, Word, and PowerPoint \n
- Willing and able to work in QuickBooks; prior experience is a plus \n
- Professional communication with customers and vendors \n
- Able to manage multiple priorities and work independently \n
- Proactive, resourceful, and comfortable solving problems \n
- 2–5+ years of professional office experience preferred \n
- Bachelor’s degree preferred, but not required \n
Experience in coins or precious metals is useful but not required.
Vacancy posted 6 days ago
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