Administration Assistant-Fire Protection

Jet Industries Inc. is a nationwide, family-owned contractor that has thrived in business since 1977 by fostering an entrepreneurial culture that has led to our diversified construction trades.

Our company lives and breathes our core values of Integrity, Customer Service Excellence, Teamwork, Accountability, and Safety. Join the Jet Team today!:

Jet Industries Benefits:

• Comprehensive health, vision, and dental insurance through a premium carrier.
• Retirement Program 401K Matching (3%).
• A safety-first, family-like workplace.
• Employer-paid life and AD&D insurance
• A diverse internal training program, Jet University, is available to the team.
• An accommodating work schedule, with occasional overtime.

Essential Duties:

• Answer and direct incoming calls.
• Organize and maintain both electronic and physical files to ensure easy access and secure storage.
• Track and renew certifications for field staff to ensure compliance with industry standards.
• Prepare project closeout documentation to facilitate smooth project completion and handover.
• Develop and maintain job-specific packets to provide essential information and resources for each project.
• Compile and distribute reporting documents to division personnel, ensuring up-to-date information across teams.
• Perform general office tasks such as data entry, filing, and office organization.
• Maintain consistent and clear communication with all division personnel to support team alignment and project progress.
• Assist managers with additional tasks and projects as assigned, contributing to the overall efficiency of the division.

Requirements:

• 2+ years of progressive administrative experience.
• Ability to prioritize tasks and manage time effectively while communicating clearly at all organizational levels.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, etc.).
• Strong focus on accuracy and thoroughness in all tasks.
• Demonstrates a collaborative and proactive approach to work.
• Basic Proficiency in English required. Candidates must have a basic understanding of English for safety purposes and to communicate with colleagues, vendors, and contractors on-site effectively. The ability to follow instructions and engage with the team is essential for success in this role.

Our company lives and breathes our core values of Integrity, Customer Service Excellence, Teamwork, Accountability, and Safety. Because Jet Industries provides more than just a

job, we’re a family. Join the Jet Family today!

As an equal opportunity employer, Jet Industries will hire without consideration of race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, veteran status, or disability. Jet Industries also enforces a zero-tolerance drug policy.

Jet Industries Inc. is a nationwide, family-owned, contractor that has thrived in business since 1977 by fostering an entrepreneurial culture that has led to our diversified construction trades.
This same culture has helped us create a cohesive work environment. Our company lives and breathes our core values of Integrity, Customer Service Excellence, Teamwork, Accountability, and Safety. Our start-to-finish services include heating, air conditioning, plumbing, electrical, engineering, fire protection, and maintenance. Our team completes every job with efficiency, safety, and organization in mind, ensuring the best possible results, every time. You can always count on us to minimize project waste, maintain an organized project schedule, and deliver a high-quality product.