Legal Secretary

Minimum starting salary $44,033.62 with an excellent benefits package including employer paid pension contribution | Employees of The Florida Bar are eligible to apply for the Public Service Loan Forgiveness Program (PSLF). Summary function Highly responsible work performing a variety of duties by providing administrative and secretarial assistance to bar counsels. Required minimum education High School Diploma (or its equivalency). Required minimum professional work experience Five (5) years of progressively responsible secretarial experience. Essential Duties and Responsibilities Maintains and monitors disciplinary files in the case management system (importing emails, checking scanned documents, updating data, etc.). Types and finalizes drafted pleadings and correspondence. Sets up monthly grievance committee meetings, maintains member lists, assists committee members, and posts files to GC web page. Answers telephone and makes case notes in the case management system regarding call. Receives and routes incoming mail which requires checking all scanned mailed documents for accuracy in the case management system. Prepare bar counsel weekly expense report in Excel, update Supreme Court Board, update referee logs in Word, change toner in equipment, add paper to equipment, prepare closed files for scanning which requires redacting all confidential information, drafts correspondence for bar counsel. Other duties as assigned. Knowledge Correct spelling, punctuation and grammar Standard business formats and styles Adobe Acrobat Style and format of legal pleadings Office procedures and practices Use of computers, printers, facsimile machines, copiers, and scanners Skills MS Office (Outlook, Word and Excel) Use of databases Basic arithmetic Use of personal computer Abilities Type sixty (60) correct words per minute Pay attention to detail Type letters, memoranda and pleadings in correct format Create ADA compliant forms and documents using Adobe Organize and prioritize work Communicate effectively and professionally, both verbally and in writing Operate well under pressure and in a team atmosphere Tactfully manage difficult situations Demonstrate initiative in group projects and individual settings Consistently provide an excellent service-oriented attitude Sit for long periods of time Hear and converse over the telephone Key/work frequently on a computer. Lift 5 to 10 lbs. EOE. This organization participates in E-Verify. #J-18808-Ljbffr