Office Coordinator
SGS Consulting
Job Responsibilities:
- Design and implement effective visual signage and labeling to support 5S and workplace organization.
- Create clear, engaging, and visually consistent presentations for site leadership and cross-functional audiences.
- Develop dashboards and reports with a focus on visual storytelling, ensuring insights are easy to understand and actionable.
- Apply principles of visual management to improve workplace communication and employee engagement.
- Oversee office clear-outs and relocation support at sites where leases are ending, ensuring compliance with company policies.
- Partner with facilities, IT, and cross-functional teams to drive smooth space transitions.
- Develop and maintain dashboards and reports using Power BI and Power Platform (Power Automate, Power Apps).
- Use advanced Excel (pivot tables, formulas, data modeling, macros) for reporting, data analysis, and problem-solving.
- Consolidate operational and performance data to provide insights for decision-making.
- Support leadership in creating strategic presentations with a strong data-driven foundation.
- Provide Office assistant support, including calendar management, meeting preparation, and expense processing.
- Draft and review correspondence, reports, and communication materials.
- Support leadership reviews, site visit preparation, and cross-functional projects.
- Handle confidential information with discretion and professionalism.
- Support leadership reviews, site visit preparation, and cross-functional projects.
- Draft and review correspondence, reports, and communication materials.
- Provide Office assistant support, including calendar management, meeting preparation, and expense processing.
- Handle confidential information with discretion and professionalism.
Skills:
- Hands-on and execution-focused; comfortable balancing data work and physical workspace organization.
- Tech-savvy, detail-oriented, and analytical mindset.
- Strong project coordination skills with ability to influence without authority.
- Flexible, proactive, and comfortable working in dynamic, changing environments.
Education/Experience:
- Bachelor’s degree preferred (Operations, Business, Engineering, IT, or related field).
- 5+ years of experience in hybrid role spanning operations, analytics, and executive support.
- Hands-on experience with 5S or Lean methodologies; comfortable leading small teams in execution and may need to do light 5S hands on work
- Strong expertise in Excel (advanced functions, pivot tables, data analysis).
- Proficiency with Power BI and Power Platform (Power Automate, Power Apps).
- Excellent communication skills (written and verbal) and experience preparing executive-level presentations.
Vacancy posted more than 2 months ago
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