Legal Administrative Assistant

Legal Administrative Assistant – Law Firm – San Francisco

Our client, a law firm has an immediate need for a Legal Administrative Assistant for their San Francisco office. This is a temporary. This role is in office 5 days a week.

Position Details

• Start: ASAP
• Duration: 3–6 months (potential extension)
• Location: San Francisco, CA
• Compensation: $45 - $50/hour

• General administrative support services
• Maintain calendar and contacts
• Room scheduling/reservations (individual and group meetings)
• Meet/greet clients; arrange meetings (including any beverage/food and AV requirements)
• Track monthly expenses, prepare expense reports and manage corporate card accounts
• Make travel arrangements
• Respond timely to emails requesting other assistance
• Documentation
• Proofread documents upon attorney request
• Perform photocopying, scanning, faxing, binding, filing, etc.
• Prepare legal correspondence, documents, electronic filings, etc.
• Document formatting, following firm styles, finalizing document for filing including TOCs.
• Create and maintain files
• Prepare new client/matter forms; engagement letters, etc.
• Create binders
• Track attorney bar/court admissions/CLE information
• Conduct minor non-billable research for assigned attorneys (i.e., filings, court cases, patents, etc…)
• Enter attorney hours into time management system and manage contract attorney time as applicable
• Review and edit of monthly prebills

Qualifications:

• Associate’s degree preferred
• 2+ years general office experience required, prior law firm experience is preferred.
• Excellent communication skills, both verbal and written.
• General knowledge of office equipment and tools.
• Strong Microsoft Office skills – Word, Excel, PowerPoint, Outlook and various document management tools.
• Ability to build rapport with attorneys and professional staff.
• Strong organizational skills with great attention to detail.

Compensation: $45 - $50/hour Apply now to learn more!

Physical Requirements • Must be able to perform essential duties satisfactorily with reasonable accommodations • Work is generally performed sitting, talking, hearing, and typing • This is a high-volume screen-based role, requiring constant, prolonged computer usage, including but not limited to: reviewing documents, managing visual content, and attending virtual meetings • Visual acuity required for computer use, data analysis, and extended reading • Prolonged periods of sitting at a desk and working on a computer • Frequent use of hands and fingers for typing and document handling • Occasional standing, walking, bending, and reaching • Ability to lift and carry items weighting up to 15 pounds

Remote Work & Information Security Requirements Employees in this role are expected to maintain a work environment that supports the protection of confidential, proprietary, and client-sensitive information, consistent with Company policies and applicable legal and regulatory requirements. To support these obligations, individuals in this role should be able to: • Maintain a secure and reliable internet connection capable of supporting required systems and applications • Utilize company-issued or approved technology, including compliance with required security tools (e.g., VPN, multi-factor authentication, endpoint protection) • Conduct work in a manner that protects the confidentiality of information, including taking reasonable steps to prevent unauthorized access, viewing, or disclosure of sensitive materials • Follow all applicable information security, data privacy, and acceptable use policies as communicated by the Company • Promptly report any suspected security incidents, breaches, or system vulnerabilities in accordance with Company protocols

Workplace Monitoring & Data Use Notice To protect client and Company systems, data, and confidential information, Trustpoint This memorandum is intended for internal use only and may contain confidential or privileged information. Distribution should be limited to authorized personnel. may implement reasonable administrative, technical, and physical safeguards, which may include monitoring of Company-provided systems, devices, and networks, consistent with applicable law. In certain roles, individuals may perform work within client-controlled environments, including client systems, platforms, or physical worksites. In such cases, work activities may also be subject to the client’s applicable policies, procedures, and monitoring practices. Trustpoint does not control client monitoring practices but expects that any such practices will be conducted in accordance with applicable laws and contractual obligations. Additional information regarding applicable policies will be provided during the onboarding process or prior to assignment, as appropriate.

Client Specific Requirements Notice Certain roles may be subject to additional client-specific screening, compliance, or credentialing requirements. Any such requirements will be communicated at the appropriate stage of the hiring process and will be administered in accordance with applicable federal, state, and local laws.

Pay Transparency Notice Pursuant to applicable law, this position includes a good-faith salary or hourly range at the time of posting. The final compensation offered will be determined based on factors including, but not limited to, relevant experience, skills, education, geographic location, and business needs.

Equal Employment Opportunity Statement Trustpoint provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type. Employment decisions are made without regard to any protected characteristic under applicable federal, state, or local law

Trustpoint may utilize technology tools, including applicant tracking systems and automated screening tools, to support the recruitment process. Such tools are used in a manner consistent with applicable laws and are not the sole determinant of hiring decisions