Administrative Officer

Summary

The position is located within Engineering Services.

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Duties

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FV-F Band Duties Performs basic but progressively more difficult assignments under the close direction of a manager, team leader, or more experienced professional. Performs a range of administrative functions, implementing the organization's administrative programs, policies and procedures. Supports the overall workflow and daily activities within the office. Organizes and maintains files, records, and office supplies. Typical assignments may include working with multiple systems/programs such as: Regional Information System (REGIS), Purchase Request Information System (PRISM) and Purchase Card (PCard), Government-Owned Vehicles (GOVs), Corporate Work Plan (CWP), FAA Real Estate and Asset Management Enterprise System (FRAMES), Consolidated Automated System for Time and Labor Entry(CASTLE), and E2 Travel System.

Provides fiscal management assistance, including maintaining reports on expenditures of funds, reconciling discrepancies, and modifying and maintaining automated systems for tracking financial expenditures. Coordinates with the Business Support Center regarding the preparation of budget estimates, justification statements, and budget execution plans, including matters such as the distribution of allotments and the availability of budgetary funds for program purposes. Assists with budget preparation and financial planning, ensuring that funds are used in accordance with the operating budget. Monitors expenditures to ensure they align with budget guidelines. Manages procurement and ensures compliance with federal regulations regarding purchases. Obligates funds, makes purchases.

Maintains GOVs assigned to their group, ensuring required maintenance is completed promptly, and provides monthly/weekly accountability for vehicles and mileage.

FV-G Band Duties:

Incumbent performs all of the F Band duties, but at a higher level of independence. Performs a combination of routine, multiple, and varied assignments under the general direction of a manager, team leader, or more experienced professional. Tracks completion of action items and ensures responses are replied to in a timely manner. Troubleshoots issues as they arise and follows through until resolution is obtained. Utilizes appropriate resources to coordinate the accomplishment of activities. Manages timelines to ensure established deadlines are met. Acts as an individual contributor and/or a member of a team for special assignments within a defined area of responsibility. Articulates and communicates assignments to the administrative staff within the assigned organization.

Serves as a focal point for a variety of administrative management tasks to accomplish and administer programs, policies, and procedures in support of the assigned organizations mission and objectives. Applies experience and detailed knowledge of various administrative programs such as the Regional Information System (REGIS), Purchase Request Information System (PRISM), Purchase Card (PCard), FAA Real Estate and Asset Management Enterprise System (FRAMES), Government-Owned Vehicles (GOVs), Corporate Work Plan (CWP), Consolidated Automated System for Time and Labor Entry (CASTLE), and E2 Travel System.

Maintains reports on expenditures, reconciles discrepancies, modifies and maintains automated systems, and tracks financial expenditures. Coordinates with the Business Support Center regarding the preparation of budget estimates, justification statements, and budget execution plans, including matters such as the distribution of allotments and the availability of budgetary funds for program purposes.

Collects and analyzes data/information; conducts research; applies policies and procedures; identifies problems; and collaborates with higher and lower-level staff in day-to-day operations. Uses appropriate automated budget tools such as REGIS and DELPHI to allocate, track, reconcile, and report the status of funds.

Requirements

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Conditions of employment

• US Citizenship is required.
• Selective Service Registration is required for males born after 12/31/1959.
• Must submit an SF50 (See Required Documents).
• Security Clearance

Qualifications

Specialized experience is experience that has equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position.

FV-F: To qualify for this position at the FV-F you must demonstrate in your application that you possess at least three years of progressively responsible general experience that demonstrates the ability to analyze problems to identify significant factors, gather pertinent data, recognize solutions, plan and organize work and convey information, with at least one year equivalent to the FG/GS-4 level. Such experience may have been gained in administrative, professional, technical, investigative or other responsible work. Experience in substantive and relevant secretarial, clerical or other responsible work may be qualifying as long as the work experience provides evidence of the knowledge, skills and abilities necessary to perform the duties of this position. Experience of a general clerical nature (typing, filing, routine procedural processing, maintaining records or other non-specialized tasks) is NOT creditable. Specialized experience is applying administrative practices and procedures, analyzing administrative data from a variety of sources, and assisting with managing projects and programs.

FV-G: To qualify for this position, you must demonstrate in your application that you possess at least one year (52 weeks) of specialized experience equivalent to FV-F (FG/GS 5/7/9). Specialized experience is Experience analyzing data, conducting research, and applying policies or procedures, identifying problems and offering solutions in

the areas of administrative management.

Qualification requirements must be met by the closing date of this vacancy announcement

Education

Education substitution for FV-F : Successful completion of a full 4-year course of study in any field leading to a bachelor's degree OR a combination of education and experience may be qualifying for this position.

Education substitution for FV-G Band: Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree OR a combination of education and experience may be qualifying for this position. Education at the graduate level in an accredited college or university must demonstrate the knowledge, skills, and abilities necessary to do the work.

Foreign education must be evaluated by a private professional organization specializing in interpretation of foreign education credentials or an accredited US educational institution in terms of equivalency to a degree acquired at an American college or university. A copy of the evaluation results must be included, otherwise your foreign education will not be considered.

This position may be filled at the FV-F or FV-G. This announcement does not constitute a commitment or an obligation on the part of management to promote the employee selected at some future date. Promotion will depend upon the selectee meeting all training, qualification requirements and recommendation by the supervisor.

If qualifying based on education, Applicants MUST submit a copy of their college or university transcript by the closing date. If selected, an official transcript will be required. You may upload these documents with your application in USAJOBS. Schools must be accredited by an accrediting institution recognized by the U.S. Department of Education. Accreditation may be verified at the following website:

Equivalent combinations of education and experience are qualifying for all grade levels for which both education and experience are acceptable.

Qualifications must be met by the closing date of this announcement.

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Make sure your resume includes detailed information to support your qualifications and answers to the job questionnaire.

Additional information

We may use this vacancy to fill other similar vacant positions.

Position may be subject to a background investigation.

A one-year probationary period may be required.

The person selected for this position may be required to file a financial disclosure statement within 30 days of entry on duty. FAA policy limits certain outside employment and financial investments in aviation-related companies.

As a part of the Federal-Wide Hiring Reform Initiative (streamlining the hiring process), the FAA is committed to eliminating the use of the Knowledge, Skills and Ability (KSA) narratives from the initial application in the hiring process for all external announcements. Therefore, as an applicant for this announcement, you are NOT required to provide a narrative response in the text box listed below each KSA.

In lieu of providing a KSA narrative response in the text box listed below each KSA, please describe in your work history how you meet the answer you chose for each KSA. Your work history examples should be specific and clearly reflect the highest level of ability. Your KSA answers will be evaluated further to validate whether the level that you selected is appropriate. Your answers may be adjusted as appropriate.

Eligible applicants meeting the minimum qualification requirements may be further evaluated on the Knowledge, Skills, Abilities and Other Factors identified in this announcement. Based on this evaluation, applications will be referred in one of the following categories, score order, category grouping, or alphabetical and referred to the selection official for consideration.

Appointment type: Permanent Full Time

Security: POS Sen 5 (MOD Risk).

Substance Testing: Not Required.

Financial Disclosure: Yes

Interviews: Some, all, or none may be interviewed

Locality/ COLA rates

Alaska

Anchorage, AK-32.36% - COLA 1.49%

Links to Important Information: Locality Pay, COLA

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.