Sr. U.S. Payroll Specialist

About IBISWorld

Where industry intelligence is going next and whos building it

For over five decades the worlds most sophisticated institutions have relied on IBISWorld to navigate uncertaintyidentifyopportunityand stay ahead of change. Banks consulting firms governments: when the stakes are high and the answerhas tobe right they come to us.

That trust is our legacy anditsour starting beyond traditional research intoAI-enabled actionable intelligence embeddinghuman-verifiedinsight directly into the workflows our clients live in so they can see further and decide faster. The ground is shifting in our industry andwe arethe ones moving it.

Youdbe joining at the most exciting moment to do so.

The Role

Were looking for an experienced payroll professional to own US payroll end to end. Youll be our go-to payroll expert: running accurate payroll across 18 states in ADP Workforce Now keeping us compliant and making sure every payroll ties cleanly to the general ledger.

This is a hands-on role with real autonomy. Were looking for someone who will take full ownership of US payroll: anticipating issues thinking through the right solution to problems and bringing clear recommendations forward. Youll also have the scope to improve how things work from processes and controls to system setup. Youll also act as backup and reviewer for our UK Germany and Australia payrolls partnering with our other payroll specialist.

What Youll Own

US payroll operations

Run bi-weekly multi-state payroll for exempt and non-exempt employees in ADP Workforce Now from data intake through final approval

Own pre and post payroll reconciliations and audits resolving variances before funds are released

Process all pay components: base pay overtime commissions and bonuses leave off-cycle and final pay in line with state-specific pay timing rules

Administer benefit and retirement deductions enrollments and terminations in partnership with HR and reconcile 401(k) contributions and remittances

Tax and compliance

Own payroll tax compliance: state and local registrations as we hire in new states multi-state withholding including work-location tracking oversight of ADP tax filings agency notices and the year-end W-2 process

Monitor federal state and local wage-and-hour and payroll tax changes (including California New York New Jersey Connecticut Massachusetts and Washington) confirm theyre reflected correctly in ADP and update internal processes accordingly

File quarterly workers compensation reports with Washington State Labor & Industries

Lead the annual 401(k) plan audit preparing payroll census and contribution data partnering with HR and coordinating with auditors and the plan administrator

Maintain payroll records controls and documentation and act as the primary payroll contact for financial and other audits

Accounting and reporting

Prepare payroll journal entries and accruals for month-end close and reconcile payroll-related balance sheet accounts in NetSuite

Deliver payroll reporting and analysis for Finance HR and leadership

International payroll support and process improvement

Provide backup coverage and second-level review for our UK Germany and Australia payrolls working with our international payroll specialist and in-country providers

Document and continuously improve payroll procedures controls and system configuration including automation opportunities

Manage ADP relationship and escalations and own benefit data flows between ADP and our benefits providers ensuring elections and deductions stay consistent and reconciled

Serve as the trusted point of contact for employees HR and Finance on payroll questions

What You Bring

5 years of US multi-state payroll experience including full ownership of the payroll cycle

Expert-level ADP Workforce Now (or comparable enterprise payroll platform)

Deep knowledge of federal and multi-state wage-and-hour and payroll tax rules including state paid leave programs and local taxes especially in the New York Tri-State area California Massachusetts and Washington

A proven track record of owning payroll end to end including diagnosing problems identifying root causes and recommending solutions

Highly organized with critical thinking to see how a process could work better and the initiative to fix it

Solid accounting foundation: general ledger journal entries and reconciliations

Advanced Excel skills and comfort moving large data sets between systems

Sound judgment and discretion with confidential information

Clear confident communication with employees and senior leaders alike

Nice to have

Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC)

NetSuite experience

Experience supporting 401(k) plan audits

International payroll experience (UK Germany Australia)

Compensation : $95000 $110000 base salary plus benefits

Equal Opportunity Employer

IBISWorld provides equal employment opportunities to all employees and applicants without regard to race color religion sex national origin age disability veteran status genetics or any other characteristic protected by addition to federal law requirements IBISWorld complies with applicable state and local laws governing nondiscrimination in employment in every location where the company has facilities. This policy applies to all terms and conditions of employment including recruiting hiring placement promotion termination layoff recall transfer leaves of absence compensation and training.

Qualified applicants with arrest or conviction records will be considered for employment in accordance with the New York City Fair Chance Act and applicable state and local laws.

Required Experience:

Senior IC