Administrative Coordinator
Insight Global
Job Description
Job Description
JOB DESCRIPTION
A global leader in vertical transportation equipment is seeking a Field Branch Administrative Coordinator to support a high-visibility operations team during a critical transition period of their ERP system. This role is urgently open (ASAP) and plays a central role in keeping field operations, service, and repair running smoothly across a fast-paced branch environment. You will sit within a 30-person office while directly supporting a smaller, tight-knit operations team (~6 people) including a Branch Manager, Sales Rep, and Field Superintendents. This individual acts as the hub for administrative coordination across service, dispatch, construction, and field teams - requiring strong ownership and the ability to push processes forward. All communication is 100% internal (no angry customers) Core responsibilities include.
• Managing purchase orders, invoices, and vendor coordination; tracking spend and resolving discrepancies
• Supporting contract processing, billing, and system updates in partnership with sales reps
• Overseeing certified payroll workflows (entered by supers, approved and audited by you for accuracy)
• Coordinating field operations logistics: scheduling, inspections, permits, violations tracking
• Handling HR/payroll admin: onboarding/offboarding, union-related processes, drug testing coordination
• Acting as the central point of communication for internal stakeholders across operations and sales
• Supporting vehicle management, safety equipment, and field readiness
• Managing general office operations (supplies, reception, vendors, facilities)
REQUIRED SKILLS AND EXPERIENCE
- 2-5+ years of experience in an Administrative, Operations Support, or Project Coordination role
- Experience supporting mid - large sized construction, field services/dispatching, or industrial environments
- Experience handling purchase orders, invoicing, and contract processing.
- Experience with payroll processing, auditing, or certified payroll workflows Proficiency in Microsoft Office (Excel, Word, Outlook) Ability to operate in a fast-paced, high-accountability environment with strong communication skills and confidence.
NICE TO HAVE SKILLS AND EXPERIENCE
- Exposure to union environments or related HR processes (IUEC preferred)
- SAP or similar ERP system experience
- Experience supporting service/repair operations teams
- Bachelor’s or Associate’s Degree.
Vacancy posted 6 days ago
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